Executive Assistant for Strategic Support & Travel

ARCO/Murray; Downers Grove (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5 

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction in Downers Grove, IL is seeking an organized Executive Assistant to support executives and drive project efficiency. This role involves travel planning, calendar management, and meticulous records control across multiple systems.

You will coordinate events, manage client relations, and handle expense reporting while maintaining confidentiality and discretion in a fast-paced environment. A Bachelor’s degree and strong communication skills are required.

Qualifications

• 3–10 years' experience required.
• Bachelor’s Degree required.
• Proficient in Microsoft Office (Outlook, PowerPoint, Excel).
• Bluebeam and PDF editing experience is a plus.
• Extremely organized, resourceful, and detail-oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment.
• Self-starter and able to manage different personalities.
• Maintain integrity and discretion with confidential information.

Responsibilities

• Travel coordination.
• Calendar and meeting management.
• Records management and document control.
• Event registration and planning.
• Client relations (gifts, events, etc.).
• Data collection and entry in various systems; report building.
• Administrative functions for Sales meetings.
• Expense reporting.
• Document meeting notes.
• Personal projects as needed (vehicle management, travel, charitable contributions).

Skills

Experience: 3–10 years

Communication

Self-starter

Detail-oriented

Organized

Discretion

Education

Bachelor’s Degree

Tools

Microsoft Office

Bluebeam

Job description

ARCO/Murray National Construction in Downers Grove, IL is seeking an organized Executive Assistant to support executives and drive project efficiency. This role involves travel planning, calendar management, and meticulous records control across multiple systems.

You will coordinate events, manage client relations, and handle expense reporting while maintaining confidentiality and discretion in a fast-paced environment. A Bachelor’s degree and strong communication skills are required.