Strategic Executive Assistant to VPs — Discreet Ops Partner

Napahe; Glendale, Northern (AZ, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Pet insurance

401(k) retirement plan

Tuition reimbursement

Child care subsidy

Employee assistance program

Wellness facility on-site

Job summary

Midwestern University in Glendale, Arizona is seeking an Executive Assistant to provide comprehensive, high‑level administrative, operational, and strategic support to the Vice Presidents in the Executive Office. The role handles confidential information, manages governance documents, and coordinates events and cross‑campus workflows with impeccable discretion.

Ideal candidates hold a Bachelor’s degree (Master’s preferred) and 5+ years of progressive executive support experience in higher

Qualifications

• Bachelor’s degree required. Master’s degree or equivalent preferred.
• 5+ years of progressive executive administrative experience in higher education or similar environments.
• Ability to handle confidential information with discretion and independence.

Responsibilities

• Provide high-level administrative support, drafting/editing complex communications and summaries.
• Manage executive calendars, prioritizing deadlines and preparing briefing materials.
• Coordinate travel arrangements and reimbursements using corporate travel systems.
• Prepare and maintain accurate records, databases, and governance documents.
• Attend and document meetings, distribute confidential minutes and action items.
• Collaborate across campuses to streamline procedures and events.

Skills

Professional agility

Professional decorum

Cross-campus collaboration

Independence

Accountability

Education

Bachelor’s degree

Master’s degree preferred

Tools

MS Office

Enterprise software

Job description

Midwestern University in Glendale, Arizona is seeking an Executive Assistant to provide comprehensive, high‑level administrative, operational, and strategic support to the Vice Presidents in the Executive Office. The role handles confidential information, manages governance documents, and coordinates events and cross‑campus workflows with impeccable discretion.

Ideal candidates hold a Bachelor’s degree (Master’s preferred) and 5+ years of progressive executive support experience in higher