Executive Assistant to VP & AVP, Strategy & Budget

Western Washington U; Bellingham (WA); On-site; USD 86,000 - 99,000; Full time

Job summary

Western Washington University is seeking an Executive Assistant to the Vice President and AVP for SMB. This role supports executive operations, communications, scheduling, and special projects. It requires discretion, relationship-building, and the ability to manage competing priorities for senior leaders.

The successful candidate will handle confidential issues, coordinate domestic and international travel, prepare materials, and assist with emergencies and high-level administrative needs.

Qualifications

• Bachelor’s degree and at least 5 years of progressively responsible administrative or executive support experience.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle highly confidential and sensitive information.

Responsibilities

• Provides advanced administrative support for schedules, travel, projects, events, and more.
• Maintains a complex calendar and coordinates meetings and commitments.
• Prepares executive correspondence, reports, and briefing materials.
• Manages travel arrangements and reimbursement documentation.
• Supports committees and leadership meetings; creates presentations and materials.

Skills

Advanced administrative support

Calendar management

Travel coordination

Communication

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Western Washington University is seeking an Executive Assistant to the Vice President and AVP for SMB. This role supports executive operations, communications, scheduling, and special projects. It requires discretion, relationship-building, and the ability to manage competing priorities for senior leaders.

The successful candidate will handle confidential issues, coordinate domestic and international travel, prepare materials, and assist with emergencies and high-level administrative needs.