Board Relations Executive Assistant & Governance Liaison

Midwestern University; Glendale (AZ); On-site; USD 85,000 - 135,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan (403b)

Paid holidays and generous leave

Job summary

Midwestern University seeks an experienced Executive Assistant to the President and VPs, serving as the primary liaison between the Board of Trustees and university leadership. You will manage confidential governance documents, board operations, and high-level scheduling across multiple campuses.

This role requires exceptional discretion, strategic thinking, and polished communication to support governance, policy adherence, and cross-campus collaboration with senior leaders and trustees.

Qualifications

• Bachelor’s degree required; master’s degree preferred.
• 5–7 years of executive administrative experience in higher education or governance.
• Strong understanding of board governance principles and confidentiality requirements.
• Excellent written, verbal, and interpersonal communication skills.
• High level of professionalism, discretion, and organizational ability.

Responsibilities

• Serve as the primary liaison between the Board of Trustees and university leadership.
• Plan and coordinate Board and committee meetings, agendas, materials, logistics, and minutes.
• Maintain official Board records, bylaws, resolutions, and governance documents.
• Support trustee onboarding, communications, evaluations, and engagement activities.
• Ensure compliance with bylaws, accreditation standards, and regulations.
• Track trustee terms, attendance, and disclosures.
• Advise leadership on governance protocols and processes.

Skills

Executive support

Calendar management

Communication skills

Discretion and professionalism

Interpersonal skills

Education

Bachelor’s degree

Master’s degree preferred

Tools

MS Office

Enterprise software

Concur Travel

Governance tools

Job description

Midwestern University seeks an experienced Executive Assistant to the President and VPs, serving as the primary liaison between the Board of Trustees and university leadership. You will manage confidential governance documents, board operations, and high-level scheduling across multiple campuses.

This role requires exceptional discretion, strategic thinking, and polished communication to support governance, policy adherence, and cross-campus collaboration with senior leaders and trustees.