Senior Executive Assistant to Vice Presidents

Midwestern University US; Glendale (AZ); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Wellness facility on-site

Tuition reimbursement

Flexible spending accounts

Job summary

Midwestern University seeks an Executive Assistant to the Vice Presidents for the Arizona Campus in Glendale. The role delivers high-level administrative, operational, and strategic support to the Vice Presidents in the Executive Office, handling confidential information and coordinating cross-campus workflows.

The position requires a Bachelor’s degree and 5+ years in executive admin roles, preferably in higher education or complex corporate settings, with strong organizational and governance

Qualifications

• Bachelor’s degree required; a Master’s degree or equivalent graduate-level coursework is highly preferred.
• Five (5) or more years of progressive executive administrative experience is required, preferably within higher education administration, legal environments, or complex corporate structures.
• Proven ability to manage confidential information with discretion and independent judgement.
• Strong organisational skills, attention to detail, and professional decorum.

Responsibilities

• Provide high-level administrative support including drafting, editing, and proofreading complex emails and executive communications with confidentiality.
• Proactively manage executive calendars, prioritise time-sensitive matters, and brief executives on deadlines and priorities.
• Coordinate travel arrangements and manage expense reimbursements using systems such as Concur.
• Prepare and maintain electronic and paper records; create/update forms and databases as needed.
• Attend meetings, capture and distribute confidential minutes and action items within timeframes.
• Collaborate across campuses to streamline procedures and support institutional events.

Skills

Professional Agility

Professional Decorum

Collegiality & Cross-Campus

Drive & Independence

Operational Excellence

Education

Bachelor's degree

Master’s degree preferred

Tools

MS Office

Job description

Midwestern University seeks an Executive Assistant to the Vice Presidents for the Arizona Campus in Glendale. The role delivers high-level administrative, operational, and strategic support to the Vice Presidents in the Executive Office, handling confidential information and coordinating cross-campus workflows.

The position requires a Bachelor’s degree and 5+ years in executive admin roles, preferably in higher education or complex corporate settings, with strong organizational and governance