Strategic Executive Assistant to VP, Pharmacy Services

7505 Caremark, L.L.C.; Chicago (IL); On-site; USD 47,000 - 112,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement savings options

Wellness programs

Job summary

CVS Health is seeking an Executive Assistant for Pharmacy Services in Chicago to act as a strategic partner to the VP, Chief of Staff. The role manages the VP's calendar, travel, expenses, and provides day-to-day site support to keep the Chicago office running smoothly.

The position requires 5+ years of administrative experience supporting senior leadership, and proficiency with Microsoft Office. Bachelor's degree preferred; candidates must reside in Chicago to be considered.

Qualifications

• 5+ years of administrative experience supporting senior leadership.
• Experience managing complex calendars, travel, and expenses.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to handle confidential information with discretion.
• Strong organizational and prioritization skills.

Responsibilities

• Proactively manages and coordinates the VP's daily schedule, calendar, and contacts, resolving scheduling conflicts.
• Arranges travel and accommodations, including detailed itineraries, and processes expense reports.
• Coordinates leadership meetings, business reviews, and planning sessions, including logistics, agendas, pre-read materials, notes, and follow-up on action items.
• Prepares, edits, and finalizes presentations, communications, and business materials to ensure they are polished and audience-ready.
• Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.
• Participates in meetings, takes notes, and disseminates information to relevant stakeholders.
• Serves as the first point of contact for the Chief of Staff's office, fielding internal and external inquiries and redirecting as appropriate.
• Works appropriately with confidential information; always acts with discretion.
• As Site Coordinator: supports day-to-day site activities for the Chicago, IL office, including space planning, supply ordering, and coordination of facilities requests.
• Oversees on-site meeting and event preparation, including room scheduling, AV/telepresence setup, and catering.
• Partners with Facilities, IT, and other cross-functional teams to ensure the office environment supports business needs.
• Coordinates and supports community and philanthropic efforts to drive colleague engagement.

Skills

Administrative experience

Calendar management

Travel coordination

Expense management

Discretion with confidential info

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

CVS Health is seeking an Executive Assistant for Pharmacy Services in Chicago to act as a strategic partner to the VP, Chief of Staff. The role manages the VP's calendar, travel, expenses, and provides day-to-day site support to keep the Chicago office running smoothly.

The position requires 5+ years of administrative experience supporting senior leadership, and proficiency with Microsoft Office. Bachelor's degree preferred; candidates must reside in Chicago to be considered.