Executive Assistant

7505 Caremark, L.L.C.; Chicago (IL); On-site; USD 47,000 - 112,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement savings options

Wellness programs

Job summary

CVS Health is seeking an Executive Assistant for Pharmacy Services in Chicago to act as a strategic partner to the VP, Chief of Staff. The role manages the VP's calendar, travel, expenses, and provides day-to-day site support to keep the Chicago office running smoothly.

The position requires 5+ years of administrative experience supporting senior leadership, and proficiency with Microsoft Office. Bachelor's degree preferred; candidates must reside in Chicago to be considered.

Qualifications

• 5+ years of administrative experience supporting senior leadership.
• Experience managing complex calendars, travel, and expenses.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to handle confidential information with discretion.
• Strong organizational and prioritization skills.

Responsibilities

• Proactively manages and coordinates the VP's daily schedule, calendar, and contacts, resolving scheduling conflicts.
• Arranges travel and accommodations, including detailed itineraries, and processes expense reports.
• Coordinates leadership meetings, business reviews, and planning sessions, including logistics, agendas, pre-read materials, notes, and follow-up on action items.
• Prepares, edits, and finalizes presentations, communications, and business materials to ensure they are polished and audience-ready.
• Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.
• Participates in meetings, takes notes, and disseminates information to relevant stakeholders.
• Serves as the first point of contact for the Chief of Staff's office, fielding internal and external inquiries and redirecting as appropriate.
• Works appropriately with confidential information; always acts with discretion.
• As Site Coordinator: supports day-to-day site activities for the Chicago, IL office, including space planning, supply ordering, and coordination of facilities requests.
• Oversees on-site meeting and event preparation, including room scheduling, AV/telepresence setup, and catering.
• Partners with Facilities, IT, and other cross-functional teams to ensure the office environment supports business needs.
• Coordinates and supports community and philanthropic efforts to drive colleague engagement.

Skills

Administrative experience

Calendar management

Travel coordination

Expense management

Discretion with confidential info

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health® you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger - helping to simplify health care one person, one family and one community at a time.

Description

The Executive Assistant, Pharmacy Services serves as a strategic partner to the VP, Chief of Staff of Pharmacy Services, based in the Chicago, IL office. In this role, you'll help maximize leadership effectiveness by managing complex administrative responsibilities, coordinating critical business activities, managing the VP's calendar, travel, and expenses while also supporting day-to-day site activities that keep the Chicago office running smoothly. You'll act as a trusted point of contact for the Chief of Staff's office, helping ensure the VP's time is focused on top priorities and that the broader Pharmacy Services team has the administrative and site support it needs to operate effectively.

Responsibilities

• As Executive Support:


• Proactively manages and coordinates the VP's daily schedule, calendar, and contacts, resolving scheduling conflicts and prioritizing time against business needs.


• Arranges travel and accommodations, including detailed itineraries, and processes expense reports in accordance with established policy guidelines.


• Coordinates leadership meetings, business reviews, and planning sessions, including logistics, agendas, pre-read materials, notes, and follow-up on action items.


• Prepares, edits, and finalizes presentations, communications, and business materials to ensure they are polished and audience-ready.


• Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.


• Participates in meetings, takes notes, and disseminates information to relevant stakeholders.


• Serves as the first point of contact for the Chief of Staff's office, fielding internal and external inquiries and redirecting as appropriate.


• Works appropriately with confidential information; always acts with discretion.


• As Site Coordinator:


• Supports day-to-day site activities for the Chicago, IL office, including space planning, supply ordering, and coordination of facilities requests.


• Oversees on-site meeting and event preparation, including room scheduling, AV/telepresence setup, and catering.


• Partners with Facilities, IT, and other cross-functional teams to ensure the office environment supports business needs.


• Coordinates and supports community and philanthropic efforts to drive colleague engagement.

Required Qualifications

• 5+ years of administrative experience supporting senior leadership or equivalent in another similar field.


• Demonstrated expertise managing complex calendars, travel coordination, and expense processes.


• Strong experience with Microsoft Suite Products (including Word, Excel, PowerPoint, Outlook, Teams).


• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.


• Strong organizational and prioritization skills, with the ability to manage multiple competing priorities.


• Only candidates that reside in Chicago will be cosidered.

Preferred Qualifications

• Prior experience supporting site or office operations in addition to executive support.


• Strong interpersonal skills, with the ability to represent the organization professionally across all levels.


• Proven ability to work autonomously while collaborating effectively with cross-functional partners.


• Experience creating and maintaining reports, trackers, or dashboards to support leadership decision-making.


• Adept at process improvement and identifying opportunities to streamline office and administrative workflows.

Education

Bachelor's degree preferred, or equivalent combination of education and relevant experience.

Anticipated Weekly Hours

40

Time Type

Full time

Pay Range

The typical pay range for this role is: $22.59 - $53.95 This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Great benefits for great people

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families. This full-time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well-being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility. Additional details about available benefits are provided during the application process and on Benefits Moments.

Application window

We anticipate the application window for this opening will close on: 10/17/2026

Eligibility

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

Our Work Experience

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.