Strategic Executive Assistant to VP, Pharmacy Services

CVS Health Corporation; Chicago (IL); Hybrid; USD 32,000 - 74,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Retirement savings options

Wellness programs

Job summary

CVS Health Corporation in Chicago seeks an Executive Assistant, Pharmacy Services to partner with the VP, Chief of Staff and manage complex administrative duties. This role combines executive support with site coordination for the Chicago office, requiring in-office presence three days a week in a hybrid arrangement.

The ideal candidate has 5+ years of senior-level administrative experience, strong calendar/travel/expense management, and proficient MS Office skills.

Qualifications

• 5+ years of administrative experience supporting senior leadership or equivalent.
• Demonstrated expertise managing complex calendars, travel coordination, and expense processes.
• Strong experience with Microsoft Suite Products (Word, Excel, PowerPoint, Outlook, Teams).
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational and prioritization skills, with the ability to manage multiple competing priorities.

Responsibilities

• Proactively manages and coordinates the VP's daily schedule, calendar, and contacts, resolving scheduling conflicts and prioritizing time against business needs.
• Arranges travel and accommodations, including detailed itineraries, and processes expense reports in accordance with established policy guidelines.
• Coordinates leadership meetings, business reviews, and planning sessions, including logistics, agendas, pre-read materials, notes, and follow-up on action items.
• Prepares, edits, and finalizes presentations, communications, and business materials to ensure they are polished and audience-ready.
• Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.
• Participates in meetings, takes notes, and disseminates information to relevant stakeholders.
• Serves as the first point of contact for the Chief of Staff's office, fielding internal and external inquiries and redirecting as appropriate.
• Works appropriately with confidential information; always acts with discretion.
• Supports day-to-day site activities for the Chicago, IL office, including space planning, supply ordering, and coordination of facilities requests.
• Oversees on-site meeting and event preparation, including room scheduling, AV/telepresence setup, and catering.
• Partners with Facilities, IT, and other cross-functional teams to ensure the office environment supports business needs.
• Coordinates and supports community and philanthropic efforts to drive colleague engagement

Skills

Calendar management

Travel coordination

Expense report processing

Confidential information handling

Organization & prioritization

MS Office suite

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

CVS Health Corporation in Chicago seeks an Executive Assistant, Pharmacy Services to partner with the VP, Chief of Staff and manage complex administrative duties. This role combines executive support with site coordination for the Chicago office, requiring in-office presence three days a week in a hybrid arrangement.

The ideal candidate has 5+ years of senior-level administrative experience, strong calendar/travel/expense management, and proficient MS Office skills.