Executive Assistant

CVS Health Corporation; Chicago (IL); Hybrid; USD 32,000 - 74,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Retirement savings options

Wellness programs

Job summary

CVS Health Corporation in Chicago seeks an Executive Assistant, Pharmacy Services to partner with the VP, Chief of Staff and manage complex administrative duties. This role combines executive support with site coordination for the Chicago office, requiring in-office presence three days a week in a hybrid arrangement.

The ideal candidate has 5+ years of senior-level administrative experience, strong calendar/travel/expense management, and proficient MS Office skills.

Qualifications

• 5+ years of administrative experience supporting senior leadership or equivalent.
• Demonstrated expertise managing complex calendars, travel coordination, and expense processes.
• Strong experience with Microsoft Suite Products (Word, Excel, PowerPoint, Outlook, Teams).
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational and prioritization skills, with the ability to manage multiple competing priorities.

Responsibilities

• Proactively manages and coordinates the VP's daily schedule, calendar, and contacts, resolving scheduling conflicts and prioritizing time against business needs.
• Arranges travel and accommodations, including detailed itineraries, and processes expense reports in accordance with established policy guidelines.
• Coordinates leadership meetings, business reviews, and planning sessions, including logistics, agendas, pre-read materials, notes, and follow-up on action items.
• Prepares, edits, and finalizes presentations, communications, and business materials to ensure they are polished and audience-ready.
• Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.
• Participates in meetings, takes notes, and disseminates information to relevant stakeholders.
• Serves as the first point of contact for the Chief of Staff's office, fielding internal and external inquiries and redirecting as appropriate.
• Works appropriately with confidential information; always acts with discretion.
• Supports day-to-day site activities for the Chicago, IL office, including space planning, supply ordering, and coordination of facilities requests.
• Oversees on-site meeting and event preparation, including room scheduling, AV/telepresence setup, and catering.
• Partners with Facilities, IT, and other cross-functional teams to ensure the office environment supports business needs.
• Coordinates and supports community and philanthropic efforts to drive colleague engagement

Skills

Calendar management

Travel coordination

Expense report processing

Confidential information handling

Organization & prioritization

MS Office suite

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

Description

The Executive Assistant, Pharmacy Services serves as a strategic partner to the VP, Chief of Staff of Pharmacy Services, based in the Chicago, IL office. In this role, you'll help maximize leadership effectiveness by managing complex administrative responsibilities, coordinating critical business activities, managing the VP’s calendar, travel, and expenses while also supporting day-to-day site activities that keep the Chicago office running smoothly. You'll act as a trusted point of contact for the Chief of Staff's office, helping ensure the VP's time is focused on top priorities and that the broader Pharmacy Services team has the administrative and site support it needs to operate effectively. This role is a hybrid role only candidates that can come in the Chicago office 3 days a week will be considered.

Responsibilities

As Executive Support

• Proactively manages and coordinates the VP's daily schedule, calendar, and contacts, resolving scheduling conflicts and prioritizing time against business needs.
• Arranges travel and accommodations, including detailed itineraries, and processes expense reports in accordance with established policy guidelines.
• Coordinates leadership meetings, business reviews, and planning sessions, including logistics, agendas, pre-read materials, notes, and follow-up on action items.
• Prepares, edits, and finalizes presentations, communications, and business materials to ensure they are polished and audience-ready.
• Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.
• Participates in meetings, takes notes, and disseminates information to relevant stakeholders.
• Serves as the first point of contact for the Chief of Staff's office, fielding internal and external inquiries and redirecting as appropriate.
• Works appropriately with confidential information; always acts with discretion.

As Site Coordinator

• Supports day-to-day site activities for the Chicago, IL office, including space planning, supply ordering, and coordination of facilities requests.
• Oversees on-site meeting and event preparation, including room scheduling, AV/telepresence setup, and catering.
• Partners with Facilities, IT, and other cross-functional teams to ensure the office environment supports business needs.
• Coordinates and supports community and philanthropic efforts to drive colleague engagement

Required Qualifications

• 5+ years of administrative experience supporting senior leadership or equivalent in another similar field.
• Demonstrated expertise managing complex calendars, travel coordination, and expense processes.
• Strong experience with Microsoft Suite Products (including Word, Excel, PowerPoint, Outlook, Teams).
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational and prioritization skills, with the ability to manage multiple competing priorities.
• Only candidates that reside in Chicago will be considered

Preferred Qualifications

• Prior experience supporting site or office operations in addition to executive support.
• Strong interpersonal skills, with the ability to represent the organization professionally across all levels.
• Proven ability to work autonomously while collaborating effectively with cross-functional partners.
• Experience creating and maintaining reports, trackers, or dashboards to support leadership decision-making.
• Adept at process improvement and identifying opportunities to streamline office and administrative workflows.

Education

Bachelor's degree preferred, or equivalent combination of education and relevant experience.

Anticipated Weekly Hours

40

Time Type

Full time

Pay Range

The Typical Pay Range For This Role Is

$22.59 - $53.95

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great Benefits For Great People

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.

This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.

Additional details about available benefits are provided during the application process and on Benefits Moments.

We anticipate the application window for this opening will close on: 10/17/2026

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.