Executive Assistant - EA SPORTS

Electronic Arts; Orlando (FL); Hybrid; USD 50,000 - 65,000; Part time

Job summary

Electronic Arts, located in Orlando, FL, seeks an Executive Assistant to partner with the VP/Head of Operations. This hybrid, temporary role focuses on managing calendars, travel and meetings, and optimizing studio workflows to support leadership and employee experience.

The candidate will coordinate domestic and international travel, expense processing, and vendor logistics while ensuring confidential handling of information and proactive problem-solving in a fast-paced environment.

Qualifications

• 4+ years of executive administration or related experience.
• Proven ability to manage multiple priorities and maintain confidentiality.
• Excellent written and verbal communication with discretion.
• Experience with travel coordination, expenses, procurement, and event logistics.

Responsibilities

• Manage executive calendars and prepare for engagements.
• Arrange domestic and international travel and visas.
• Coordinate leadership meetings, events, and team offsites.
• Oversee workplace operations and office supplies.
• Liaise with cross-functional teams to ensure smooth workflows.

Skills

Time management

Communication

Organization

Discretion

Travel coordination

MS Office & Google Workspace

Team collaboration

Tools

Microsoft Office

Google Workspace

Slack/Teams

Job description

Locations: Orlando, Florida, United States of America

Worker Type: Temporary Employee

Studio/Department

Work Model: Hybrid

Description & Requirements

Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen.

EA SPORTS is one of the leading sports entertainment brands in the world, with top-selling videogame franchises, award-winning interactive technology, fan programs, and cross-platform digital experiences. EA SPORTS creates connected experiences that ignite the emotion of sport through industry-leading sports video games, including Madden NFL football, EA Sports FC soccer, NHL® hockey, and EA SPORTS UFC.

As an Executive Assistant, you will serve as a trusted operational partner to the VP/Head of Operations, driving executive effectiveness while managing studio production workflows, workplace logistics, and employee experience initiatives. Working at the intersection of leadership support and studio operations, you will anticipate needs, ensure seamless execution, and maintain an organized, productive environment for the team.

Your Responsibilities

• Executive Partnership & Time Management: Maintain full ownership of executive calendars, proactively identifying conflicts or priorities to protect focus time and ensure executive readiness for internal and external engagements.
• Travel, Expenses & Logistics: Arrange complex domestic and international travel, manage visa logistics, track travel expenses, and process purchase requisitions and budget reconciliations.
• Event & Meeting Facilitation: Coordinate end-to-end logistics for leadership meetings, offsites, team events, and partner summits, including room setup, agendas, catering, and briefing materials.
• Workplace Operations & Experience: Oversee studio workplace readiness, manage snack and beverage programs, maintain office supplies inventory, and ensure a welcoming, organized environment for employees and visitors.
• Inventory & Shipping Management: Support studio logistics including shipping and receiving, swag distribution and inventory tracking, and coordination of vendor deliveries and procurement logistics.
• Operational & Team Liaison: Serve as a key operational liaison between executive leadership, cross-functional partners, facilities, IT, and external stakeholders to facilitate smooth daily workflows.
• Community & Culture Support: Partner with the broader EA SPORTS Executive Assistant and Operations communities to align on operational priorities, cover logistics, and foster an engaging team culture.

Your Qualifications

• 4+ years of experience in executive administration, production coordination, workplace operations, or a hybrid operational support role supporting senior leadership.
• Proven ability to manage multiple complex priorities, maintain calm control under pressure, and rapidly adapt in a fast-paced environment.
• Strong organizational, problem-solving, and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills with impeccable discretion and ability to maintain confidentiality.
• Customer-focused mindset with a passion for creating a high-quality employee and studio experience.
• Experience with travel coordination, expense management systems, purchasing/procurement, and event logistics.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and collaboration tools such as Microsoft Teams or Slack.
• Ability to safely move/transport event supplies or operational inventory as needed (up to 25 lbs).

About Electronic Arts

We’re proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth.

We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.