Executive Assistant - EA SPORTS

EA Sports; Orlando (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare coverage

Mental well-being support

Retirement savings

Paid time off

Family leave

Complimentary games

Job summary

EA SPORTS is seeking an Executive Assistant to serve as a trusted partner to the VP/Head of Operations. You will drive executive effectiveness, manage studio production workflows, and lead workplace logistics while enhancing employee experience across the Orlando studio.

You will own calendars, coordinate domestic and international travel, arrange meetings and events, oversee office readiness, and collaborate with cross-functional teams to support a productive, engaging environment.

Qualifications

• 4+ years of executive administration, production coordination, workplace operations, or hybrid operational support.
• Ability to manage multiple complex priorities with calm under pressure in a fast-paced environment.
• Strong organizational, problem-solving, and time-management skills with high attention to detail.
• Excellent written and verbal communication with discretion and confidentiality.
• Customer-focused mindset with a passion for creating high-quality employee and studio experiences.
• Experience with travel coordination, expense management systems, purchasing/procurement, and event logistics.
• Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools like Microsoft Teams or Slack.
• Ability to safely move/transport event supplies or inventory up to 25 lbs.

Responsibilities

• Maintain executive calendars and protect focus time for internal and external engagements.
• Arrange complex domestic and international travel, manage visa logistics, track expenses, and process requisitions.
• Coordinate end-to-end logistics for leadership meetings, offsites, team events, and partner summits.
• Oversee studio workplace readiness, snacks/beverage programs, and office supplies inventory.
• Support studio logistics including shipping/receiving, swag distribution, inventory tracking, and vendor deliveries.
• Serve as an operational liaison between executive leadership, facilities, IT, and cross-functional partners.
• Partner with EA SPORTS Executive Assistant and Operations teams to align on priorities and cultivate team culture.

Skills

Executive support

Time management

Travel coordination

Event logistics

Office operations

Vendor coordination

Cross-functional collaboration

Microsoft Office

Google Workspace

Communication skills

Discretion & confidentiality

Tools

Microsoft Office Suite

Google Workspace

Microsoft Teams

Slack

Job description

Description & Requirements

Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen.

EA SPORTS is one of the leading sports entertainment brands in the world, with top-selling videogame franchises, award-winning interactive technology, fan programs, and cross-platform digital experiences. EA SPORTS creates connected experiences that ignite the emotion of sport through industry-leading sports video games, including Madden NFL football, EA Sports FC soccer, NHL® hockey, and EA SPORTS UFC.

As an Executive Assistant, you will serve as a trusted operational partner to the VP/Head of Operations, driving executive effectiveness while managing studio production workflows, workplace logistics, and employee experience initiatives. Working at the intersection of leadership support and studio operations, you will anticipate needs, ensure seamless execution, and maintain an organized, productive environment for the team.

Your Responsibilities

• Executive Partnership & Time Management: Maintain full ownership of executive calendars, proactively identifying conflicts or priorities to protect focus time and ensure executive readiness for internal and external engagements.
• Travel, Expenses & Logistics: Arrange complex domestic and international travel, manage visa logistics, track travel expenses, and process purchase requisitions and budget reconciliations.
• Event & Meeting Facilitation: Coordinate end-to-end logistics for leadership meetings, offsites, team events, and partner summits, including room setup, agendas, catering, and briefing materials.
• Workplace Operations & Experience: Oversee studio workplace readiness, manage snack and beverage programs, maintain office supplies inventory, and ensure a welcoming, organized environment for employees and visitors.
• Inventory & Shipping Management: Support studio logistics including shipping and receiving, swag distribution and inventory tracking, and coordination of vendor deliveries and procurement logistics.
• Operational & Team Liaison: Serve as a key operational liaison between executive leadership, cross-functional partners, facilities, IT, and external stakeholders to facilitate smooth daily workflows.
• Community & Culture Support: Partner with the broader EA SPORTS Executive Assistant and Operations communities to align on operational priorities, cover logistics, and foster an engaging team culture.

Your Qualifications

• 4+ years of experience in executive administration, production coordination, workplace operations, or a hybrid operational support role supporting senior leadership.
• Proven ability to manage multiple complex priorities, maintain calm control under pressure, and rapidly adapt in a fast-paced environment.
• Strong organizational, problem-solving, and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills with impeccable discretion and ability to maintain confidentiality.
• Customer-focused mindset with a passion for creating a high-quality employee and studio experience.
• Experience with travel coordination, expense management systems, purchasing/procurement, and event logistics.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and collaboration tools such as Microsoft Teams or Slack.
• Ability to safely move/transport event supplies or operational inventory as needed (up to 25 lbs).

About Electronic Arts

We’re proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth.

We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.