Strategic Executive Assistant to VP of Institutional Advancement

New Orleans LGBTQ Hospitality Alliance; New Orleans (LA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401(k) retirement plan

Job summary

The National WWII Museum seeks an Executive Assistant to the Vice President of Institutional Advancement. This critical role provides comprehensive administrative support, coordinates complex scheduling, donor engagement, and communications, and helps drive major initiatives with discretion and efficiency.

Responsibilities include calendar management, budget gatekeeping, travel planning, Board reporting, and event support.

Qualifications

• Bachelor’s degree preferred; minimum of five years of senior-level administrative experience, preferably at a nonprofit.
• Extensive knowledge of office procedures and software; strong discretion with confidential information.
• Exceptional oral and written communication skills.
• Ability to work on multiple assignments under pressure and meet deadlines.
• Willingness to work overtime during special events or high-demand periods.

Responsibilities

• Maintain the VP’s calendar and prepare for daily activities, including meeting materials and room reservations.
• Monitor the VP’s email and prioritize time-sensitive matters; coordinate follow-up.
• Support development operations, donor engagement, and VIP visits, including interfacing with trustees and board members.
• Maintain task lists with suspense dates and coordinate with subordinate departments for efficiency.
• Review materials for VP approval and ensure proper format.
• Assist in preparing meetings and presentations; help develop materials.
• Gatekeep IA budgetary matters within the purchasing system.
• Prepare monthly VP expense reports and review others’ expenses for accuracy.
• Assist with drafting and submitting semiannual Board reports.
• Provide staff support for IA Committee meetings and special events as needed.
• Handle inquiries addressed to the VP; manage travel plans and detailed itineraries.
• Plan professional travel including air, ground, lodging, and provide integrated itineraries.
• Undertake other duties as assigned by the VP.

Skills

Executive support

Calendar management

Education

Bachelor’s degree preferred

Job description

The National WWII Museum seeks an Executive Assistant to the Vice President of Institutional Advancement. This critical role provides comprehensive administrative support, coordinates complex scheduling, donor engagement, and communications, and helps drive major initiatives with discretion and efficiency.

Responsibilities include calendar management, budget gatekeeping, travel planning, Board reporting, and event support.