Executive Assistant & Advancement Operations Lead

The Children's Museum of Indianapolis in; Indianapolis (IN); In loco; USD 28.000 - 36.000; Tempo pieno

Descrizione del lavoro

The Children’s Museum of Indianapolis is seeking an Executive Assistant & Advancement Operations Coordinator to provide high-level support to the VP of Advancement and to coordinate division operations. The coordinator manages the VP's calendar/scheduling, meeting preparation, correspondence, and follow up.

The incumbent supports division-wide administrative processes while providing operational assistance to support Advancement leadership, Board, campaign, donor, and volunteer activities.

Competenze

• Two years of administrative support or office management experience.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• CRM experience is preferred.
• Highly organized with strong filing systems.
• Strong written and verbal communication skills.

Mansioni

• Expedites daily communication and information flow from/to the VP's office.
• Manages the VP’s calendar and meeting logistics.
• Supports grant management and contract processes.
• Tracks operating budgets and prepares monthly financial reports.
• Coordinates with Finance, HR, and project teams.

Conoscenze

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Budget reporting

Strumenti

Microsoft Excel

Microsoft Office Suite

Teams

CRM

Descrizione del lavoro

The Children’s Museum of Indianapolis is seeking an Executive Assistant & Advancement Operations Coordinator to provide high-level support to the VP of Advancement and to coordinate division operations. The coordinator manages the VP's calendar/scheduling, meeting preparation, correspondence, and follow up.

The incumbent supports division-wide administrative processes while providing operational assistance to support Advancement leadership, Board, campaign, donor, and volunteer activities.