Strategic Executive Assistant to VP, Mission Operations

Virgin Galactic; Truth or Consequences (NM); On-site; USD 70,000 - 101,000; Full time

Job summary

Virgin Galactic is seeking an Executive Assistant to provide comprehensive administrative support to the Vice President, Mission Operations and the Mission Operations Department. The role navigates a fast‑paced tempo, manages high‑volume calendars, coordinates meetings, events, and site visits, and handles confidential duties with discretion.

Responsibilities include arranging travel, approving timecards and expenses, preparing reports, and mentoring junior admins while fostering cross‑team

Qualifications

• Preferred bachelor’s degree, or 3–4 years of relative experience in lieu of degree.
• Experience providing high‑level support to executives.
• Proficiency in Microsoft Office Suite including Teams, Word, Excel, PowerPoint, Outlook, OneNote, SharePoint, and Visio.

Responsibilities

• Provide executive administrative support, ensuring accuracy, timeliness, and confidentiality for Vice President, Mission Operations and the Mission Operations Department.
• Manage and maintain the executive’s demanding schedule, meetings, priorities, and calendar.
• Coordinate, organize, and support meetings, events, and site visits, including agenda preparation, documentation development, note taking, and action tracking.
• Coordinate department meetings and team building events to boost morale and keep team informed.
• Arrange travel logistics, process expense reports, submit purchase requisitions, and oversee related administrative functions for the Vice President and department.
• Approve timecards, expense reports, and travel on behalf of the Vice President.
• Maintain strict confidentiality in all matters related to the organization and executive office.
• Create, collect, and distribute internal and external department communications, at times on behalf of the Vice President.
• Prepares and maintains department documents and reports.
• Serve as the department coordinator for strategy development, goal management, and special project oversight.
• Improve administrative workflows and processes.
• Mentor and coach more junior administrators.
• Perform additional duties as assigned.
• Assists in other duties as needed and directed.
• Maintain focus on timeliness and execution of tasks and deliverables every day.
• Work collaboratively to achieve goals and/or complete assigned tasks
• Adhere to set directions and guidelines from team leader to support collaboration across teams to complete projects.

Skills

Executive support

MS Office proficiency

Multitasking

Communication skills

Discretion & confidentiality

Education

Bachelor’s degree or 3–4 years relevant experience

Tools

Microsoft Office Suite

Teams

SharePoint

Visio

Job description

Virgin Galactic is seeking an Executive Assistant to provide comprehensive administrative support to the Vice President, Mission Operations and the Mission Operations Department. The role navigates a fast‑paced tempo, manages high‑volume calendars, coordinates meetings, events, and site visits, and handles confidential duties with discretion.

Responsibilities include arranging travel, approving timecards and expenses, preparing reports, and mentoring junior admins while fostering cross‑team