Strategic Executive Assistant to VP

10 Children's Healthcare of Atlanta, Inc.; Atlanta (GA); On-site; USD 65,000 - 85,000; Full time

Job summary

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide executive-level support for vice president and senior vice president roles. The role manages calendars, meeting logistics, travel arrangements, and correspondence, ensuring timely communication and flawless scheduling.

The ideal candidate has 4 years of VP-level support experience, a Bachelor's in Business or Healthcare, strong communication and organizational skills, and proficiency with Microsoft Office.

Qualifications

• 4 years of administrative experience supporting vice president-level roles
• Bachelor’s degree in Business, Healthcare, or related field Education
• High school diploma or equivalent

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Communication skills

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

Education

Bachelor's degree in Business, Healthcare, or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Children’s Healthcare of Atlanta seeks an experienced Executive Assistant to provide executive-level support for vice president and senior vice president roles. The role manages calendars, meeting logistics, travel arrangements, and correspondence, ensuring timely communication and flawless scheduling.

The ideal candidate has 4 years of VP-level support experience, a Bachelor's in Business or Healthcare, strong communication and organizational skills, and proficiency with Microsoft Office.