Administrative Coordinator: Efficient Meetings & Reporting

Northwestern Medicine; Huntley (IL); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Tuition Reimbursement

Student Loan Repayment

Professional Development

Wellbeing Fund

401(k) Matching

Medical, Dental & Vision

Life Insurance

Salary Increase & Incentive Bonus

Paid time off

Job summary

Northwestern Medicine is seeking an Administrative Coordinator on-site to support executive operations. The role focuses on calendar management, meeting coordination, and preparation of materials for senior leadership and board committees.

You will prepare PowerPoint presentations, handle confidential information, develop vendor relationships, and assist the Division Vice President. Associates degree with 3–5 years in a business-office setting are required; strong MS Office skills are essential.

Qualifications

• Associates degree or equivalent required.
• 3–5 years of experience in a business office with emphasis on database management and customer service.
• Proficient in Microsoft Office, especially PowerPoint, Excel, and Word.

Responsibilities

• Manages calendar; sets meeting priorities; identifies objectives and materials for meetings.
• Screens emails, mail, and calls to prioritize and route appropriately.
• Plans and executes room scheduling, signage, catering, and meeting logistics for projects.
• Prepares materials for senior management and Board committees, including PowerPoint presentations.
• Maintains confidentiality and handles sensitive information securely.
• Authors responses on behalf of Director or department.
• Develops relationships with customers and suppliers; supports vendors for equipment.
• Provides support to the Division Vice President as needed.
• Acts as secretary for designated meetings and transcribes content.
• Conducts internet research to identify relevant topics.
• Performs other duties as assigned.

Skills

Microsoft Office

PowerPoint

Excel

Word

Education

Associates Degree or equivalent

Job description

Northwestern Medicine is seeking an Administrative Coordinator on-site to support executive operations. The role focuses on calendar management, meeting coordination, and preparation of materials for senior leadership and board committees.

You will prepare PowerPoint presentations, handle confidential information, develop vendor relationships, and assist the Division Vice President. Associates degree with 3–5 years in a business-office setting are required; strong MS Office skills are essential.