Executive Admin & Board Materials Specialist

Northwestern Medicine; Huntley (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Northwestern Medicine is seeking an Administrative Coordinator to manage calendars, prepare senior management materials, and support meetings and boards on-site in Illinois.

The role requires strong Microsoft Office skills, the ability to organize independently, and excellent interpersonal abilities. Candidates may handle confidential information and coordinate with vendors and internal teams. Health benefits and a collaborative environment are offered.

Qualifications

• Associates degree or equivalent required.
• 3 to 5 years of experience in business office with focus on database management and customer service.
• Strong proficiency with Microsoft Office suite.

Responsibilities

• Manages calendar; sets meeting priorities; identifies objectives of meetings and materials needed.
• Screens incoming email, mail and calls to assign priority and identify resources.
• Plans and executes room scheduling, signage, catering, staff, equipment for projects and meetings.
• Prepares PowerPoint presentations and printed materials for senior management and boards.
• Maintains documentation securely and confidentially; handles correspondence for Director/department.
• Develops relationships with customers and suppliers; supports Division VP as needed.
• Acts as secretary for designated meetings and transcribes content.
• Performs internet research and identifies relevant topics.

Skills

Microsoft Office

PowerPoint

Excel

Calendar management

Communication skills

Education

Associate degree

Tools

Database management

Customer service software

Job description

Northwestern Medicine is seeking an Administrative Coordinator to manage calendars, prepare senior management materials, and support meetings and boards on-site in Illinois.

The role requires strong Microsoft Office skills, the ability to organize independently, and excellent interpersonal abilities. Candidates may handle confidential information and coordinate with vendors and internal teams. Health benefits and a collaborative environment are offered.