Strategic Executive Assistant to VP, Enrollment Management

California State University, Chico; Pomona (CA); On-site; USD 52,000 - 125,000; Full time

Job summary

Cal Poly Pomona is seeking an Executive Assistant to the Vice President of Enrollment Management. The role provides confidential, executive‑level administrative support, manages complex calendars, prepares briefs, and coordinates cross‑divisional activities across Enrollment Management and related offices.

Responsibilities include liaison work, meeting coordination, and maintaining confidential records while guiding staff and operations to ensure efficient, compliant processes within a higher

Qualifications

• Bachelor's Degree or professional training appropriate to the position and related work experience.
• Four (4) years of progressively responsible administrative experience involving policies and procedures, research, analysis, problem solving, and preparation of recommendations or reports.
• Experience must demonstrate the ability to perform the essential functions of the position.
• Working knowledge of the principles and practices of organization, administration, and management.
• Ability to interpret and apply policies, procedures, guidelines, and applicable contractual provisions to varied and nonstandard situations.
• Ability to independently analyze administrative, personnel, and organizational issues and develop practical and thorough solutions.
• Ability to perform research, gather and analyze information, and prepare clear, concise reports, correspondence, recommendations, and other complex documents.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive personnel, employee relations, and organizational matters.
• Ability to work relatively independently, organize and prioritize multiple assignments, and meet established deadlines.
• Ability to identify problems, evaluate available information and alternatives, and recommend appropriate courses of action.
• Ability to communicate effectively, both orally and in writing, and use effective listening and interpersonal skills when working with employees, managers, university leadership, and external representatives.
• Ability to establish and maintain effective working relationships across organizational levels and appropriately handle sensitive situations.
• Ability to coordinate work activities, establish priorities, provide guidance, review work against established standards, and identify training needs for designated staff.

Responsibilities

• Provide confidential executive support to the Vice President of Enrollment Management.
• Manage the Vice President’s complex calendar and coordinate with the Director of Student Systems and Operations.
• Coordinate division-wide and system-wide meetings, committees, events, and initiatives.
• Prepare and coordinate executive briefings, reports, and confidential materials.
• Participate in VPEA meetings and represent divisional interests in university activities.
• Monitor divisional issues and facilitate follow‑through.
• Coordinate administrative activities, priorities, and communications across Enrollment Management.
• Provide lead work direction to the Budget Analyst II and Administrative Assistant.
• Coordinate administrative operations for the Vice President’s Office, including purchasing, travel, and other designated needs.

Skills

Administrative experience

Confidentiality

Communication skills

Calendar management

Policy interpretation

Problem solving

Cross-functional collaboration

Leadership / supervision

Education

Bachelor's Degree or related experience

Job description

Cal Poly Pomona is seeking an Executive Assistant to the Vice President of Enrollment Management. The role provides confidential, executive‑level administrative support, manages complex calendars, prepares briefs, and coordinates cross‑divisional activities across Enrollment Management and related offices.

Responsibilities include liaison work, meeting coordination, and maintaining confidential records while guiding staff and operations to ensure efficient, compliant processes within a higher