Strategic Exec Operations & Projects Specialist

California State Polytechnic University-Pomona; Pomona (CA); On-site; USD 52,000 - 74,000; Full time

Job summary

California State Polytechnic University-Pomona in Pomona seeks an Executive Operations and Project Specialist to provide high-level administrative support to the Office of the President and coordinate complex schedules and projects.

You will manage travel, events, budgets, and personnel processes, supervise student assistants, and help implement the university's strategic plan while maintaining confidentiality and professional standards.

Qualifications

• Bachelor's Degree or equivalent relevant experience.
• Valid CA driver's license and auto insurance.
• Minimum of 5 years of progressively responsible executive administrative support experience, preferably supporting senior executives.
• Demonstrated ability to manage complex scheduling, competing priorities, and frequent change with professionalism and composure.
• Excellent written and verbal communication skills, including the ability to coordinate executive-level correspondence.
• High degree of discretion and proven experience handling confidential and sensitive information.

Responsibilities

• Act as the Office of the President’s primary contact, delivering high-quality service to campus and external constituents.
• Coordinate travel support for the faculty athletic representative and students attending Panetta Institute programs.
• Manage 25Live reservations for President’s Office conference spaces and train users on related technology.
• Handle the President’s Office phone, email, and walk-in inquiries and route requests through ServiceNow.
• Provide day-to-day lead work direction to assigned student assistants and coordinate recruitment onboarding.
• Coordinate administrative aspects of student assistant recruitment, onboarding, and personnel processes.
• Coordinate executive searches for direct reports to the President and related recruitment activities.
• Organize Office of the President events, ceremonies, and special functions.

Education

Bachelor's Degree or equivalent

Job description

California State Polytechnic University-Pomona in Pomona seeks an Executive Operations and Project Specialist to provide high-level administrative support to the Office of the President and coordinate complex schedules and projects.

You will manage travel, events, budgets, and personnel processes, supervise student assistants, and help implement the university's strategic plan while maintaining confidentiality and professional standards.