Strategic Executive Assistant to University Vice Presidents

Napahe; Glendale (AZ); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Pet insurance

Flexible spending accounts

Tuition reimbursement

Childcare subsidy

Wellness facility

Job summary

Midwestern University in Glendale, Arizona seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the Vice Presidents within the Executive Office. The role requires discretion with confidential information and independent judgment to manage governance documents, events, and cross-campus workflows.

The successful candidate will coordinate calendars, travel, and meetings, prepare reports and presentations, and maintain secure records while

Qualifications

• Bachelor’s degree required.
• 5+ years progressive executive administrative experience.
• Preferred background in higher education, legal environments, or complex corporate structures.

Responsibilities

• Draft, edit, and proof complex emails, memos, and executive summaries with confidentiality.
• Proactively manage executive calendars and deadlines with independence.
• Coordinate internal/external communications and governance documents cross-campus.
• Arrange complex travel and process reimbursements (Concur).
• Prepare records, forms, and databases; maintain security and compliance.

Skills

Executive support

Calendar management

Communication

Discretion

Cross-campus coordination

Education

Bachelor’s degree

Master’s degree preferred

Tools

MS Office

Enterprise software

Job description

Midwestern University in Glendale, Arizona seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the Vice Presidents within the Executive Office. The role requires discretion with confidential information and independent judgment to manage governance documents, events, and cross-campus workflows.

The successful candidate will coordinate calendars, travel, and meetings, prepare reports and presentations, and maintain secure records while