Strategic Executive Assistant to the Senior Pastor

Fourth Presbyterian Church; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision plans

403(b) retirement plan

Flexible Spending Accounts (FSA)

Transit and commuter parking benefits

Life and short-term disability insu

Job summary

Fourth Presbyterian Church in Chicago seeks an Executive Assistant to the Senior Pastor/Head of Staff to provide confidential, high-level administrative support. You will manage complex calendars, prepare briefings, and coordinate meetings for church leadership, ensuring grace, tact, and discretion in a busy urban ministry.

You will support both pastoral leadership and governance activities, including board and session logistics, travel planning, and documentation, contributing to the effective

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant professional experience.
• 5–7 years of progressively responsible executive assistant or senior administrative experience.
• Experience managing a highly complex calendar and multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills and meticulous attention to detail.
• Ability to learn church databases and scheduling systems.
• Commitment to equity and inclusion.
• Ability to thrive in a nonprofit faith-based environment.

Responsibilities

• Manage the Senior Pastor’s calendar with a forward-looking view for meetings and events.
• Coordinate calendars for Senior Associate Pastor and Executive Director of Operational Ministries.
• Prepare briefing materials, agendas, and background information for meetings.
• Triage requests, exercise judgment on urgency and confidentiality.
• Gatekeeper with welcoming, hospitable presence.
• Coordinate domestic and international travel arrangements.
• Take and prepare minutes for Session and Board meetings; maintain official records.
• Support denominational reporting and PCUSA Annual Report.

Skills

Calendar management

Discretion

Communication

Interpersonal skills

Leadership support

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Zoom

Job description

Fourth Presbyterian Church in Chicago seeks an Executive Assistant to the Senior Pastor/Head of Staff to provide confidential, high-level administrative support. You will manage complex calendars, prepare briefings, and coordinate meetings for church leadership, ensuring grace, tact, and discretion in a busy urban ministry.

You will support both pastoral leadership and governance activities, including board and session logistics, travel planning, and documentation, contributing to the effective