Executive Assistant to Senior Pastor Hybrid (1 Remote Day)

Christian Career; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Generous PTO

Job summary

Fourth Presbyterian Church in downtown Chicago is seeking an experienced Executive Assistant to the Senior Pastor/Head of Staff. This role provides confidential, proactive admin support, manages the pastor's calendar, coordinates meetings, travel, and communications, and serves as a trusted partner to church leadership.

The successful candidate will bring strong organizational skills, excellent written and verbal communication, discretion, and the ability to anticipate needs in a fast-paced

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant professional experience.
• 5–7 years of progressively responsible executive assistant or senior administrative experience.
• Experience managing a highly complex calendar with competing priorities.
• Excellent written and verbal communication and discretion.
• Ability to anticipate needs and manage confidential information.
• Strong technology skills with Microsoft 365, Outlook, Word, Excel, PowerPoint, SharePoint, Teams, Zoom.

Responsibilities

• Manage the Senior Pastor’s complex calendar and schedule.
• Coordinate meetings for pastors and track follow-ups.
• Prepare briefing materials and agendas for meetings.
• Triage requests with discretion and hospitality.
• Coordinate travel arrangements and itineraries.
• Take and prepare minutes for Board and Session meetings.
• Support denominational reporting and governance documentation.
• Handle confidential staff information with discretion.

Skills

Calendar management

Executive support

Discretion

Communication

Emotional intelligence

Attention to detail

Problem solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Zoom

Job description

Fourth Presbyterian Church in downtown Chicago is seeking an experienced Executive Assistant to the Senior Pastor/Head of Staff. This role provides confidential, proactive admin support, manages the pastor's calendar, coordinates meetings, travel, and communications, and serves as a trusted partner to church leadership.

The successful candidate will bring strong organizational skills, excellent written and verbal communication, discretion, and the ability to anticipate needs in a fast-paced