Senior Pastor Executive Assistant (Hybrid)

Chicago Presbytery; Chicago (IL); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision plans

403(b) retirement plan

Flexible Spending Accounts (FSA)

Transit and commuter benefits

Life and short-term disability

Job summary

Fourth Presbyterian Church of Chicago is seeking an Executive Assistant to the Senior Pastor/Head of Staff to provide confidential, proactive executive support in a dynamic, high-trust environment. The role partners with the Senior Pastor, Senior Associate Pastor, and Operational Ministries leadership to advance worship, pastoral care, staff operations, and congregational life.

The position requires exceptional judgment, discretion, and hospitality, with an emphasis on anticipating needs,

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• 5–7 years of executive assistant or senior administrative support experience.
• Demonstrated experience managing a highly complex calendar and multiple priorities.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Strong judgment, initiative, and the ability to anticipate needs.

Responsibilities

• Serve as the primary administrative partner to the Senior Pastor, managing a complex calendar and coordinating meetings and travel.
• Coordinate calendars for Senior Associate Pastor and Executive Director of Operational Ministries; anticipate scheduling conflicts and priorities.
• Prepare agendas, briefing materials, and follow-up for meetings; maintain timely completion of action items.
• Provide staff support for committees, boards, and officer transitions; maintain accurate records.

Skills

Calendar management

Executive support

Travel coordination

Discretion

Communication

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Zoom

Education

Bachelor’s degree or equivalent

Tools

Church databases

Scheduling systems

Document-management systems

Job description

Fourth Presbyterian Church of Chicago is seeking an Executive Assistant to the Senior Pastor/Head of Staff to provide confidential, proactive executive support in a dynamic, high-trust environment. The role partners with the Senior Pastor, Senior Associate Pastor, and Operational Ministries leadership to advance worship, pastoral care, staff operations, and congregational life.

The position requires exceptional judgment, discretion, and hospitality, with an emphasis on anticipating needs,