Senior Pastor Executive Assistant & Staff Liaison

Fourth Presbyterian Church; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

PTO: 17 days + 11 holidays

Retirement plan 403(b)

Job summary

Fourth Presbyterian Church in Chicago, IL seeks an Executive Assistant to the Senior Pastor/Head of Staff. This role provides confidential, proactive support to senior leadership and partners with the Senior Pastor, Senior Associate Pastor, and Operational Ministries.

The position requires outstanding judgment, discretion, hospitality, and organizational skill to manage a demanding calendar, prepare materials, and coordinate internal and external engagements in a large urban congregation.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5–7 years of progressively responsible executive support experience.
• Experience managing a highly complex calendar and multiple priorities.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft 365 and related tools.

Responsibilities

• Serve as the primary administrative partner to the Senior Pastor, managing a complex calendar and ensuring preparation for meetings, worship, sermons, and engagements.
• Coordinate meetings for Senior Associate Pastor and Executive Director of Operational Ministries and maintain calendars.
• Prepare briefing materials, agendas, and background information for meetings; track commitments and follow-ups.
• Coordinate domestic and international travel arrangements and related logistics.
• Prepare materials, scripts, announcements, and presentations; proofread and review communications.
• Maintain organized records and support denominational reporting and governance activities.

Skills

Calendar management

Executive support

Discretion

Communication

Interpersonal skills

Confidentiality

Proactivity

Microsoft 365

Travel coordination

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Zoom

Job description

Fourth Presbyterian Church in Chicago, IL seeks an Executive Assistant to the Senior Pastor/Head of Staff. This role provides confidential, proactive support to senior leadership and partners with the Senior Pastor, Senior Associate Pastor, and Operational Ministries.

The position requires outstanding judgment, discretion, hospitality, and organizational skill to manage a demanding calendar, prepare materials, and coordinate internal and external engagements in a large urban congregation.