Hybrid Exec Assistant to Senior Pastor

Fourth Presbyterian Church; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental plan

Vision plan

Paid PTO

403(b) retirement

Flexible Spending Accounts

Transit benefits

Life insurance

Short-term disability

Job summary

Fourth Presbyterian Church in Chicago seeks an Executive Assistant to the Senior Pastor/Head of Staff. This high-trust role provides confidential support, manages a complex calendar, and coordinates meetings, travel, and communications for the Senior Pastor and senior team.

The successful candidate will demonstrate discretion, emotional intelligence, exceptional organization, and strong Microsoft 365 skills to serve a large urban congregation with warmth and care.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant professional experience.
• 5–7 years of executive assistant or senior administrative experience preferred.
• Demonstrated experience managing a highly complex calendar and multiple priorities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and high emotional intelligence.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the primary administrative partner to the Senior Pastor, managing a complex calendar and forward-looking schedule.
• Coordinate meetings for the Senior Associate Pastor and Executive Director of Operational Ministries and maintain their calendars.
• Anticipate scheduling conflicts and travel needs; prepare meetings with briefs and materials.
• Triage requests, gatekeep challenges, and route appropriately with discretion and warmth.
• Coordinate domestic and international travel arrangements and related logistics.
• Maintain organized records, prepare materials, and track action items from meetings.
• Provide staff support for committees, boards, and special groups as needed.
• Support officer transitions and onboarding for new leaders and officers.

Skills

Calendar management

Executive support

Discretion

Communication

Emotional intelligence

Organization

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Zoom

Job description

Fourth Presbyterian Church in Chicago seeks an Executive Assistant to the Senior Pastor/Head of Staff. This high-trust role provides confidential support, manages a complex calendar, and coordinates meetings, travel, and communications for the Senior Pastor and senior team.

The successful candidate will demonstrate discretion, emotional intelligence, exceptional organization, and strong Microsoft 365 skills to serve a large urban congregation with warmth and care.