Strategic Executive Assistant to the President (Remote)

Swooped; United States; Remote; USD 100,000 - 150,000; Full time

Job summary

The Office of the President is seeking an Executive Assistant/Chief of Staff to work remotely within the United States in a full-time capacity. This role serves as a strategic partner to the President, managing high-volume communications, coordinating cross-functional initiatives, and removing friction so leadership can focus on priority initiatives.

Responsibilities include leading daily check-ins, triaging inboxes and Slack, extracting actions from meeting transcripts, and coordinating

Qualifications

• C-suite executive assistant experience in a high-growth company.
• Experience with project management and stakeholder relationship management.
• Experience analyzing data and building executive presentations.
• Exposure to legal environments, financial services, or multi-state operations.
• Hands-on use of AI tools (e.g., ChatGPT, Claude) in daily workflows.
• Strong Excel and PowerPoint skills plus calendaring, project tracking, email platforms, and Slack.

Responsibilities

• Lead the President's daily check-in meetings to align priorities and protect high-leverage time.
• Manage executive inbox and Slack channels, triage requests, draft correspondence, and route inquiries.
• Review transcripts, extract action items within 24 hours, and track deliverables to execution.
• Oversee end-to-end calendar management, coordinating with executives, legal counsel, and external partners.
• Coordinate across operations, finance, technology, and people teams on hiring, multi-state expansion, and board follow-ups.
• Organize onboarding, travel logistics, team off-sites, and board meeting prep.
• Provide pushback, clear communication, and sound judgment to support decision-making.

Skills

C-suite EA

Stakeholder mgmt

Data analysis

Executive decks

AI tools

Tools

Excel

PowerPoint

Slack

Calendaring

Project tracking

Job description

The Office of the President is seeking an Executive Assistant/Chief of Staff to work remotely within the United States in a full-time capacity. This role serves as a strategic partner to the President, managing high-volume communications, coordinating cross-functional initiatives, and removing friction so leadership can focus on priority initiatives.

Responsibilities include leading daily check-ins, triaging inboxes and Slack, extracting actions from meeting transcripts, and coordinating