Strategic Executive Assistant to the President & CEO

Fhlbboston; Boston (MA); Hybrid; USD 119,000 - 182,000; Full time

Job summary

FHLBank Boston is seeking an Executive Assistant to the Office of the President/CEO to provide high-level confidential administrative and operational support, manage a complex calendar, coordinate meetings and travel, and prepare briefing materials. The role requires discretion, strong writing and organizational skills, and the ability to handle multiple priorities in a hybrid Boston-based environment with occasional travel in New England.

The anticipated pay range is $119,000 - $182,000.

Qualifications

• Required Qualifications: Demonstrated experience providing high-level administrative support to a President/CEO or other senior executive in a complex professional environment.
• Proven ability to manage a complex executive calendar, coordinate meetings and travel, prepare briefing materials, and track multiple commitments through completion.
• Excellent writing, editing, proofreading, and verbal communication skills, with the ability to prepare polished executive correspondence and materials.
• Exceptional organizational, planning, and problem-solving skills, with the ability to work independently, exercise initiative, and manage competing priorities, deadlines, and stakeholders in a fast-paced environment.
• Demonstrated discretion, integrity, tact, and sound judgment when handling highly confidential, sensitive, or time-critical information.
• Strong interpersonal, stakeholder-management, and customer-service skills, with the professional presence to interact effectively with directors, executives, employees, visitors, and external contacts.
• Ability to coordinate work across teams, provide clear direction, monitor progress, and ensure timely, accurate completion of assignments.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and comfort learning collaboration, document-management, scheduling, and other executive-support technologies.

Responsibilities

• Executive Calendar & Priority Management: Manage the President/CEO’s complex calendar; prioritize requests and materials for review; anticipate scheduling needs and conflicts; and ensure the President/CEO is prepared for internal and external commitments.
• Meeting & Event Coordination: Coordinate Management Committee, staff, industry, trade association, and other executive meetings and events, including scheduling, agendas, briefing materials, facilities or virtual platforms, attendance, catering, and other logistics.
• Executive Communications: Draft, edit, proofread, format, and distribute correspondence, memoranda, presentations, reports, and other materials for the President/CEO’s signature or use, ensuring accuracy, appropriate tone, and alignment with organizational standards.
• Briefing Materials & Executive Readiness: Gather, organize, and synthesize background information; coordinate contributions from staff; establish deadlines; and prepare agendas, talking points, briefing books, and other materials to support informed decision-making.
• Information Requests & Workflow Coordination: Triage requests received by the Office of the President; assign or route requests to appropriate staff; provide clear direction and deadlines; monitor progress; review responses for completeness; and ensure timely follow-through.
• Executive Action Tracking: Document decisions, commitments, and action items arising from meetings and communications; coordinate projects assigned to senior officers; monitor completion; and communicate status and results to the President/CEO.
• Internal, External & System Liaison: Serve as a trusted and professional liaison between the President/CEO and directors, senior leaders, employees, Federal Home Loan Bank System officials, industry and trade association contacts, members, visitors, and other stakeholders; facilitate the timely and appropriate flow of information.
• Travel & Expense Administration: Arrange complex domestic travel and related itineraries, accommodations, and meeting logistics; coordinate changes as needed; prepare and reconcile expense reports; and maintain complete and accurate supporting documentation.
• Office Operations & Records: Maintain effective administrative systems for executive correspondence, files, records, contacts, subscriptions, mail, and secure information; organize a high volume of sensitive materials; and ensure compliance with records-retention, confidentiality, and information-security requirements.
• Office Service Standards: Support a professional, responsive, and welcoming Office of the President; ensure all verbal and written interactions with staff, visitors, and stakeholders reflect positively on the Bank; and promote timely, accurate, and efficient administrative support.
• Team & Work Coordination: Coordinate work across administrative and business partners, provide direction on executive-office deliverables, and monitor assignments through completion; contribute as a collaborative member of the broader executive support team.
• Process Improvement & Professional Development: Evaluate Office of the President workflows and administrative practices, recommend and implement improvements, leverage technology to enhance effectiveness, and remain current on executive-support best practices.
• Incumbent will be trained as a back-up for the Corporate Governance Specialist to ensure adequate support for the Bank’s Board of Directors and Board Meetings.
• Perform other duties and special projects as assigned.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Discretion and judgment

Stakeholder management

Education

Bachelor’s degree in business/admin

Tools

Microsoft Office Suite

Job description

FHLBank Boston is seeking an Executive Assistant to the Office of the President/CEO to provide high-level confidential administrative and operational support, manage a complex calendar, coordinate meetings and travel, and prepare briefing materials. The role requires discretion, strong writing and organizational skills, and the ability to handle multiple priorities in a hybrid Boston-based environment with occasional travel in New England.

The anticipated pay range is $119,000 - $182,000.