Strategic Executive Assistant to the President

Aerostar (Aerostar International LLC); Sioux Falls (SD); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health and disability insurance

401(k) match

FSAs/HSAs

Tuition reimbursement

Parental leave

Paid time off

Job summary

Aerostar (Aerostar International LLC) is seeking an Executive Assistant to the President of the Aerostar Business Unit. This role centers on high-trust partnership, calendar optimization, travel coordination, expense management, and professional liaison duties with executives, customers, and government officials.

The successful candidate will exercise excellent judgment, anticipate needs, and maintain confidentiality while supporting a fast-moving leadership team in a technically advanced

Qualifications

• Bachelor's degree preferred; equivalent education and demonstrated executive-support capability considered.
• Minimum of 8–10 years of progressively responsible executive-support experience, including substantial support to a CEO, President, C-suite, or comparable enterprise executive.
• Exceptional judgment, discretion, executive presence, and enterprise stakeholder management.

Responsibilities

• Manage and optimize daily and long-range calendars, meetings, appointments, and priorities; anticipate conflicts and coordinate timely resolution.
• Prepare the executive for important meetings with clear objectives, agendas, participant context, background materials, logistics, sensitivities, expected decisions, and desired outcomes.
• Prepare accurate and timely expense reports; track receipts, per diems, reimbursements, credits, and discrepancies in accordance with company policy.
• Draft, proofread, format, and coordinate correspondence, presentations, briefings, agendas, and routine communications while preserving the executive's voice and confidentiality.
• Serve as a professional liaison with employees, executives, customers, partners, board members, government officials, and other external stakeholders.
• Handle sensitive personnel, business, customer, government, and export-controlled information with exceptional discretion and sound judgment.
• Coordinate domestic and international travel, including reservations, ground transportation, lodging, itineraries, contacts, materials, required documentation, contingencies, and changes in real time.
• Plan and support leadership meetings, customer and partner visits, off-sites, advisory or board-related sessions, and company events, including schedules, invitations, materials, technology, catering, and run-of-show logistics.
• Maintain reliable systems for decisions, action items, introductions, commitments, deadlines, contacts, records, and closed-loop follow-through.
• Use Microsoft 365, travel and expense systems, secure information tools, AI, automation, and meeting-productivity tools responsibly to improve preparation, organization, and efficiency.
• Demonstrate support for company culture, quality, safety, security, and compliance expectations in daily actions; perform comparable or related duties as needed.

Skills

Executive presence

Discretion

Time management

Communication

Stakeholder management

Education

Bachelor's degree

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Aerostar (Aerostar International LLC) is seeking an Executive Assistant to the President of the Aerostar Business Unit. This role centers on high-trust partnership, calendar optimization, travel coordination, expense management, and professional liaison duties with executives, customers, and government officials.

The successful candidate will exercise excellent judgment, anticipate needs, and maintain confidentiality while supporting a fast-moving leadership team in a technically advanced