Administrative Assistant

TCOM, L.P.; Sioux Falls (SD); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) match

FSAs/HSAs

Employee assistance program

Tuition reimbursement

Parental leave

PTO

Company-paid holidays

Job summary

Aerostar is seeking an administrative support professional to perform clerical and service duties that keep the division running smoothly. You will handle incoming calls, visitors, mail, document creation, meeting scheduling, and filing while maintaining a clean, safe work environment.

The role requires excellent communication, MS Office skills, strong organization, and the ability to multitask in a dynamic office setting. Some overtime may be required to support events and busy periods.

Qualifications

• Exceptional oral and written communications, and customer service skills.
• Proficient with computers, including Microsoft Office programs.
• Strong organizational and problem-solving skills.
• Ability to be flexible and multitask.
• Team player who is self-motivated and has the ability to work with minimal supervision.
• Ability to communicate effectively with team members and leadership staff.

Responsibilities

• Provide service for incoming calls, visitors, and correspondence to the Aerostar office.
• Perform administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing.
• Coordinate meeting arrangements.
• Perform various routine administrative tasks for the leadership team.
• Assist with projects within Aerostar.
• Coordinate collection, storage, and distribution of marketing materials (where applicable).
• Assist with event planning and logistics.
• Assist with facilities management, including coordinating with vendors and services providers.
• Coordinate maintenance and parking with building management company.
• Flex hours to support special events and occasional overtime.
• Demonstrate the Aerostar values in daily actions.
• Maintain a clean and safe work area; follow safety and ergonomic standards.
• May be called upon to perform comparable duties and/or assist in other areas as needed.
• Learning, understanding, continuously improving, and promoting the Aerostar quality management system per ISO standards.

Skills

Oral and written communication

Customer service

MS Office proficiency

Organizational skills

multitasking

Team player

Effective communication

Education

High School diploma or equivalent

Job description

Summary

Performs a variety of clerical and service functions to support the efficient operation of the division.

Essential Functions

• Provide service for incoming calls, visitors, and correspondence to the Aerostar office.
• Perform administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing.
• Coordinate meeting arrangements.
• Perform various routine administrative tasks for the leadership team.
• Assists with projects within Aerostar.
• Depending on role, may coordinate the collection, storage, and distribution of marketing materials.
• Assists with event planning and logistics.
• Assist with facilities management. May include coordinating with vendors and services providers.
• Coordinate maintenance and parking with building management company.
• Flex hours to support special events and occasional overtime.
• Demonstrate the Aerostar values in daily actions.
• Maintain a clean and safe work area. Follow established safety and ergonomic standards.
• May be called upon to perform comparable duties of a similar or related nature and/or assist in other areas as needed.
• Learning, understanding, continuously improving, and promoting the Aerostar’s quality management system in accordance with ISO standards.

Education and Experience

• High school diploma or equivalent education.
• Minimum 2 years related administrative experience is preferred.

Knowledge, Skills, and Abilities

• Exceptional oral and written communications, and customer service skills.
• Proficient with computers, including Microsoft Office programs.
• Strong organizational and problem-solving skills.
• Ability to be flexible and multitask.
• Team player who is self-motivated and has the ability to work with minimal supervision.
• Ability to communicate effectively with team members and leadership staff.
• Minimal travel may be required.
• Annual Motor Vehicle Record (MVR) check required. Refer to Aerostar Vehicle Operations Policy for guidelines.

Physical Requirements and Working Conditions

Physical Requirements: Required to sit, stand, walk, bend, and reach. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions: Exposure to a normal office environment. Position may occasionally require entering a production environment, including exposure to noise, moving machinery, and varied temperatures.

Benefits

• Health and disability insurance
• 401(k) match
• Flexible spending accounts/HSAs
• EAP
• Tuition reimbursement
• Parental leave
• Paid time off (PTO)
• Company-paid holidays

Programs and eligibility may vary based on hire date, classification, and schedule.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.