Strategic Executive Assistant to the President

Stagetime Inc.; Minneapolis (MN); Hybride; USD 50 000 - 70 000; Plein temps

Résumé du poste

Minnesota Opera is seeking an organized Administrative Assistant to support the President and General Director. The role requires handling calendars, travel, communications, and meeting logistics in a hybrid onsite environment.

Candidates should have strong written and verbal skills, confidentiality, and experience in scheduling across multiple calendars. Preference given to those with arts or opera production exposure and a customer-service mindset.

Qualifications

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Responsabilités

• Provide administrative support, including calendar management, invoicing, booking travel, conference registrations and meeting logistics.
• Prepare and edit the President’s correspondence, memos, letters and presentations as directed.
• Schedule meetings between Board members and the President and General Director with the VP, Administration and Board Relations.
• Coordinate donor meetings and media opportunities with the President with Advancement staff.
• Attend and document Leadership team meetings.
• Support the New Works Initiative by connecting artistic cohort projects with the organization.
• Coordinate with Arts Partnership for meeting scheduling and admin support.
• Reconcile monthly credit card statements with proper expense coding and documentation.
• Arrange room needs and hospitality for select meetings and events, including setup, reservations, catering, and supplies.
• Distribute agendas and provide documents for general meetings in consultation with leadership.
• Undertake other tasks as assigned.

Connaissances

Organizational skills

Calendar management

Communication skills

Confidentiality

Independent judgment

Problem solving

Learning new tech

Customer service

Outils

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

Description du poste

Minnesota Opera is seeking an organized Administrative Assistant to support the President and General Director. The role requires handling calendars, travel, communications, and meeting logistics in a hybrid onsite environment.

Candidates should have strong written and verbal skills, confidentiality, and experience in scheduling across multiple calendars. Preference given to those with arts or opera production exposure and a customer-service mindset.