Strategic Executive Assistant to the President

Drake State Community & Technical College; Huntsville (AL); Presencial; USD 47 000 - 65 000; Tempo integral

Resumo da oferta

Drake State Community and Technical College seeks an Administrative Assistant to the President to support the President’s Office with a high level of professionalism and discretion.

Reporting directly to the President, the role requires managing a fluid calendar, coordinating travel, preparing complex documents, and handling confidential information while serving as the primary point of contact for internal and external stakeholders.

Qualificações

• Minimum of an associate’s degree from a regionally accredited institution.
• Minimum of three (3) years of documented full-time administrative support work experience.
• Excellent computer skills, particularly Outlook, Excel, Word, PowerPoint, and virtual meeting platforms.
• Ability to design and edit graphic presentations and materials.
• Excellent oral, auditory, and written communication skills.
• Ability to compose letters, memoranda, minutes, and other correspondence.
• Ability to proofread work for accuracy.
• Ability to establish and maintain effective working relationships within and outside the College.
• Ability to create a welcoming environment for the varied and diverse visitors and clientele of the President’s Office.
• Ability to interact in a confident and professional manner with people of all levels.
• Ability to work in a fast-paced environment, handling competing tasks and demands with constantly changing priorities.
• Ability to maintain the utmost discretion and integrity, especially pertaining to sensitive, confidential matters.
• Excellent attention to detail and follow-through with the ability to plan, organize, and control large and small events and projects through to completion.
• Ability to think creatively and with a sense of urgency to situations that require quick response or turnaround.
• Ability to complete a high volume of tasks and projects with little or no guidance.

Responsabilidades

• Complete a broad range of administrative tasks that facilitate the President’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; managing mail; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports
• Communicate directly, and on behalf of the President by initiating and responding to emails, texts, and phone calls
• Provide a bridge for smooth communication between the President’s Office and internal departments; demonstrate leadership to maintain credibility, trust, and support with senior management, staff, faculty, and students
• Manage an extremely fluid calendar of appointments, keeping the President well-informed of upcoming commitments and responsibilities, with appropriate follow up
• Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings
• Maintain a comprehensive filing system for office correspondence, contracts, confidential records, and related documents in hard copy and/or electronic format
• Organize and coordinate resources and teams to successfully plan events
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Strategically prioritize competing demands to handle matters expeditiously and proactively
• Manage time and follow-through to successfully complete projects, often with deadline pressures
• Manage the President’s Office budget, including tracking account balances; processing invoices for payment; maintaining organizational memberships; purchasing supplies; coordinating vendor services; and reconciling credit card statements
• Serve on college committees as assigned
• Provide leadership to the College’s secretarial team
• Maintain compliance with college and program related accreditation and certification standards
• Retain and submit documentation as requested to support accreditation efforts
• Perform other work-related responsibilities as assigned by the President

Conhecimentos

Outlook

Excel

Word

PowerPoint

Virtual meeting platforms

Formação académica

Associate degree

Bachelor’s degree

Descrição da oferta de emprego

Drake State Community and Technical College seeks an Administrative Assistant to the President to support the President’s Office with a high level of professionalism and discretion.

Reporting directly to the President, the role requires managing a fluid calendar, coordinating travel, preparing complex documents, and handling confidential information while serving as the primary point of contact for internal and external stakeholders.