Strategic Executive Assistant to the Managing Partner

Northwestern Mutual; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Northwestern Mutual in Houston seeks an Executive Assistant to support the Managing Partner with high-level administrative tasks, calendar management, travel planning, and liaison duties across Senior Leadership, Advisors, Teams, Staff and Home Office.

The role emphasizes confidentiality, proactive prioritization, and strategic coordination of meetings, events, and initiatives within the Network Office.

Responsibilities

• Anticipate the needs of the MP
• Directs and informs MP toward the highest best use of time
• Manage MP's calendar, develop reports, prepare correspondence, and arrange travel
• Support MP to focus on priorities by handling personal and organizational tasks
• Build and maintain relationships with all constituents
• Ensure MP has touchpoints with all constituents
• Maintain standards of confidentiality with respect to all matters and documents
• Prepare documents and coordinate logistics for daily meetings
• Prepare documents, coordinate meeting logistics, and provide summary/action/commitments for Executive Leadership Team and leadership offsites
• Work with MP and Senior Leadership Team on Strategic Initiatives and Tactics
• Communicate on behalf of MP with all constituents
• Keep constituents informed of pending commitments, responsibilities, and follow-ups
• Prioritize conflicting needs, handle matters timely, and follow through on projects to completion
• Ensure MP licensing requirements are current and renewed annually
• Draft “Message from MP” email to all constituents on updates, production, and events
• Plan/Coordinate logistics of incentive dinners and retreats (Annual Meeting, Western Regional, Retreats)
• Handle special projects as needed
• Collaborate on Philanthropy Committee and DEI efforts

Job description

Northwestern Mutual in Houston seeks an Executive Assistant to support the Managing Partner with high-level administrative tasks, calendar management, travel planning, and liaison duties across Senior Leadership, Advisors, Teams, Staff and Home Office.

The role emphasizes confidentiality, proactive prioritization, and strategic coordination of meetings, events, and initiatives within the Network Office.