Executive Assistant

Northwestern Mutual Twin Cities East; Woodbury (MN); On-site; USD 50,000 - 70,000; Full time

Job summary

A growing financial firm is seeking an Executive Assistant to support the Managing Director. Key responsibilities include managing calendars, ensuring smooth operations, and handling client communications. The ideal candidate will have over 3 years of experience in a similar role, proficient in Microsoft Office tools, with strong organizational and communication skills. This full-time in-office position offers a chance to join a vibrant team culture.

Qualifications

• 3+ years of equivalent work experience in a related field.
• Ability to maintain a high degree of confidentiality.
• Proficient in Outlook, MS Word, Excel and other business tools.

Responsibilities

• Serve as a partner to the Managing Director, ensuring priorities are advanced with discretion.
• Manage calendars for internal and client meetings.
• Communicate effectively with the team and clients.

Skills

Interpersonal skills

Organizational skills

Time management

Communication skills

Detail-oriented

Tools

Outlook

MS Word

Excel

Job description

Executive Assistant to Managing Director at Northwestern Mutual Twin Cities East

Our growing financial firm is looking for an Executive Assistant to work with our leadership team, directly supporting our Managing Director. We are looking for a driven individual who possess great people skills, works independently, has a passion for learning and growing, and is looking to be connected to a great culture and growing team. This is a full-time, in-office position.

Responsibilities

• Serve as a partner to the Managing Director; ensuring priorities are advanced with discretion, speed, and precision.
• Ensure smooth day-to-day operations, greeting and directing clients, answering and directing phone calls, handling incoming and outgoing mail.
• Serve as a key point of contact for all internal and external requests.
• Manage calendars for internal and client meetings.
• Assist executive with reviewing and editing organization focused emails—both general and sensitive communications, and disseminating per guidance appropriately and timely.
• Maintain comprehensive lists of centers of influence, clients, prospects to be used on a regular basis.
• Effectively communicate with the team and clients, prioritizing time‑sensitive tasks.
• Monitor multiple systems to ensure a successful, compliant, and service‑orientated client experience.
• Assist team in staying compliant with industry regulations and company policies by maintaining proper client file documentation.
• Manage a high volume of correspondence.

Required Qualifications

• 3+ years of equivalent work experience, preferably in a related field.
• Proficient in Outlook, MS Word, Excel and other business tools and technologies.
• Ability to work with a high degree of accuracy in handling detailed work.
• Strong organizational and time management skills.
• Ability to set priorities and meet deadlines.
• Ability to adapt to change, and identify process improvements.
• Ability to maintain a high degree of confidentiality.
• Excellent interpersonal skills.
• Excellent written and oral communication skills.

Recommended Qualifications

• Hold an active Life, Accident, & Health license.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative

Location: Twin Cities East