Strategic Executive Assistant to the Executive Director

University of Oklahoma; Oklahoma City (OK); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

On-site role

Competitive benefits

Growth opportunities

Résumé du poste

The Harold Hamm Diabetes Center (HHDC) at the University of Oklahoma is seeking a Senior Executive Assistant to provide high‑level administrative support to the Executive Director and Vice Provost for Diabetes Programs. You will manage calendars, coordinate meetings, and ensure smooth operations across HHDC, OU Health, and partner offices.

Responsibilities include briefing preparation, travel coordination, and maintaining a confidential workflow.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 60 months of Executive Assistant or related senior administrative support experience.

Responsabilités

• Manage the Executive Director's calendar end to end and protect time for key initiatives.
• Coordinate domestic and international travel, visas, itineraries, and reimbursements.
• Prepare briefing packets, take notes in meetings, and track follow-up actions.
• Draft, edit, and route correspondence and documents in the Executive Director's voice.

Connaissances

Calendar management

Executive communication

Stakeholder coordination

Travel logistics

Meeting preparation

Discretion & confidentiality

Microsoft 365 proficiency

Prioritization & multitasking

Formation

Bachelor's degree or equivalent

Outils

Microsoft 365

Description du poste

The Harold Hamm Diabetes Center (HHDC) at the University of Oklahoma is seeking a Senior Executive Assistant to provide high‑level administrative support to the Executive Director and Vice Provost for Diabetes Programs. You will manage calendars, coordinate meetings, and ensure smooth operations across HHDC, OU Health, and partner offices.

Responsibilities include briefing preparation, travel coordination, and maintaining a confidential workflow.