Strategic Executive Assistant to the Dean

Wake Forest University Pre-College Programs; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Wake Forest University invites applications for an Executive Assistant to the Dean in the College and Graduate School of Arts and Sciences. The role provides high-level administrative and operational support, manages the Dean's calendar, coordinates meetings and events, and handles confidential information with discretion.

The successful candidate will supervise two staff, collaborate with associate deans and chairs, support special projects, and liaise with donors and community partners to

Qualifications

• Bachelor's degree with five years of executive support experience.
• Ability to exercise independent judgment and discretion in prioritizing demands.
• Strong organizational and time-management skills.
• Excellent written and verbal communication with diverse stakeholders.
• Supervisory experience overseeing staff.

Responsibilities

• Prioritize and manage the Dean's calendar and meetings.
• Arrange Dean travel and logistics.
• Supervise Office Specialist and Student Conduct Coordinator.
• Maintain committees roster and plan faculty meetings.
• Manage Dean's expenses and reimbursements.
• Coordinate with Development staff for fundraising events.
• Identify improvements to office procedures.
• Assist with planning departmental events.
• Provide front desk support as needed.

Skills

Calendar management

Discretion

Written communication

Verbal communication

Supervisory skills

Time management

Interpersonal skills

Education

Bachelor's degree

5+ years admin/exec support

Tools

Office software

Calendar systems

Audio/Visual equipment

Job description

Wake Forest University invites applications for an Executive Assistant to the Dean in the College and Graduate School of Arts and Sciences. The role provides high-level administrative and operational support, manages the Dean's calendar, coordinates meetings and events, and handles confidential information with discretion.

The successful candidate will supervise two staff, collaborate with associate deans and chairs, support special projects, and liaise with donors and community partners to