Executive Assistant to the Dean — Strategic Calendar & Ops

Wake Forest University; Winston-Salem (NC); On-site; USD 65,000 - 85,000; Full time

Job summary

The Executive Assistant to the Dean at Wake Forest University provides high-level administrative and operational support to the Dean of the College and Graduate School of Arts and Sciences. The role manages a complex calendar, coordinates high-priority meetings and events, and handles confidential information with discretion and sound judgement.

Reporting directly to the Dean, this position supervises the Office Specialist and Student Conduct Coordinator and collaborates with associate deans,

Qualifications

• Bachelor's degree and 5+ years of administrative or executive support experience.
• Ability to exercise independent judgment in prioritizing demands and handling confidential information.
• Strong organizational and time-management skills; manage complex calendars and multiple projects.
• Excellent written and verbal communication with faculty, administrators, donors, and the public.
• Demonstrated supervisory ability to train and evaluate staff.
• Proficiency with standard office software and AV equipment operation preferred.

Responsibilities

• Prioritizes and schedules appointments for the Dean; manages calendar and briefing materials.
• Arranges travel logistics, transportation, lodging, and related itineraries.
• Provides direct supervision for the Office Specialist and Student Conduct Coordinator.
• Maintains and updates the Faculty roster and distributes it throughout the year.
• Coordinates monthly faculty meetings: agendas, room setup, and AV operation.
• Manages the Dean's expenses, reimbursements, dues, and subscriptions.
• Coordinates with Development staff on events and Board of Visitors meetings; supports nominations.
• Identifies opportunities to improve office procedures and communicates recommendations.

Skills

Calendar management

Executive support

Communication

Discretion and judgement

Supervisory skills

Office software proficiency

Education

Bachelor's degree

Progressively responsible administrative experience

Tools

MS Office

Calendar software

Job description

The Executive Assistant to the Dean at Wake Forest University provides high-level administrative and operational support to the Dean of the College and Graduate School of Arts and Sciences. The role manages a complex calendar, coordinates high-priority meetings and events, and handles confidential information with discretion and sound judgement.

Reporting directly to the Dean, this position supervises the Office Specialist and Student Conduct Coordinator and collaborates with associate deans,