Strategic Administrative Specialist for Dean’s Office

The City University of New York; New York (NY); On-site; USD 59,000 - 68,000; Full time

Job summary

The City University of New York Lehman College seeks an Administrative Specialist to support the Dean of Arts and Humanities in Carman Hall. You will be the point of contact for faculty, staff, students, and visitors, handle calendars, respond to calls, and process forms and requisitions.

The role requires a Bachelor’s degree and four years of related experience, strong communication, organization, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree required with four years of related experience.
• Excellent communication and interpersonal skills with various audiences.
• Strong problem solving, multi-tasking, and organizational skills.
• Proficiency with Microsoft Office Suite and related office tools.

Responsibilities

• Provide backup administrative support including in-office coverage for staff.
• Manage calendars for the Dean and Associate Dean; schedule and screen appointments.
• Answer calls, respond to inquiries, and process time sheets and leave forms.
• Handle mail, deliveries, and provisioning; maintain faculty personnel files and mailing lists.
• Process CUNYBuy requisitions and assist departments with purchasing as needed.
• Assist with budgets, travel funds, and travel expense processes.

Skills

Excellent communication

Problem solving

Microsoft Office

Attention to detail

Flexibility

Independent work

Education

Bachelor’s degree

Job description

The City University of New York Lehman College seeks an Administrative Specialist to support the Dean of Arts and Humanities in Carman Hall. You will be the point of contact for faculty, staff, students, and visitors, handle calendars, respond to calls, and process forms and requisitions.

The role requires a Bachelor’s degree and four years of related experience, strong communication, organization, and proficiency with Microsoft Office.