Senior Executive Assistant

Spring Health; New York (NY); Hybride; USD 85 000 - 120 000; Plein temps

Résumé du poste

Spring Health in New York is seeking a Senior Executive Assistant to provide high-level administrative and strategic support to executive leaders. The role demands anticipating needs, managing complex priorities, and facilitating communication and decision-making across the organization. This is a full-time, hybrid in-office position with a preference for candidates in the New York City area.

Expect Monday–Friday, 8 a.m. to 5 p.m.

Qualifications

• 5+ years of previous experience as an Executive Assistant supporting C-level executives or senior management.
• Must be able to work from the NYC office 3 days a week and be available for hybrid/hours as needed.

Responsabilités

• Anticipate the leader’s needs and prepare meeting materials, briefing documents, and agenda items.
• Manage calendars, schedule interviews, and coordinate internal/external meetings.
• Draft, proofread, and edit business documents and emails for clarity and accuracy.
• Arrange complex travel itineraries and accommodate preferences and visas as required.
• Coordinate logistics for meetings and events, onsite and offsite.
• Handle confidential information with discretion and professionalism.
• Provide liaison support between leaders and internal/external stakeholders.

Connaissances

Executive support experience

Calendar management

Travel planning

Communication skills

Discretion & confidentiality

Description du poste

Our mission: eliminating every barrier to mental health.

Spring Health is a global mental health company on a mission to eliminate every barrier to mental health. We're building a world where getting support is simple, personal, and built around the person, so care can continue through every job, move, health plan, and life stage.

Our AI-native platform helps us deliver personalized support across self-guided tools, coaching, therapy, medication management, and specialty care. With outcomes independently validated by JAMA Network Open and the Validation Institute, Spring Health reaches more than 170 million people worldwide through leading employers, health plans, and partners.

As an AI-native company, we believe technology should expand the reach, quality, and humanity of care. Every Spring Health team member is expected to use AI tools thoughtfully, apply human judgment to AI outputs, and keep building AI fluency in ways that support their role and our mission.

Reporting to the Senior Manager of the Executive Support Team, the Senior Executive Assistant will provide high-level administrative and strategic support to ensure the executive(s) can operate at maximum effectiveness. This individual will anticipate needs, manage complex priorities, and act as a trusted partner in facilitating smooth communication, decision-making, and execution across the organization. This is a full-time, in-person role with standard hours of Monday through Friday, 8 a.m. to 5 p.m.. As this is a hybrid, in-office position, we are only considering candidates in the tri-state area, with a strong preference for those located in the New York City area.

What You’ll Do

• Anticipate the leader’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.
• Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.
• Availability to be reached in and outside of regular working hours as needed.
• Support the design and execution of the department All Hands meeting.
• Proactively manage the leader’s calendars, including interview scheduling, prioritizing appointments, and coordinating all internal and external meetings.
• Work closely with the leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping leaders updated.
• Anticipate the leader's needs in advance of meetings, conferences, etc. and proactively identify ways to meet those needs.
• Optimize the leader's schedule to create more time for strategic initiatives by efficiently managing conflicting priorities and minimizing time conflicts.
• Act as a liaison between the leaders and internal/external stakeholders, handling correspondence, emails, and phone calls with professionalism and confidentiality.
• Provide a bridge for smooth communication between the leaders and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Draft, proofread, and edit various business documents, including memos, reports, presentations, and emails, ensuring accuracy and clarity.
• Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas, considering the leader's preferences and optimizing travel efficiency.
• Coordinate logistics for meetings, conferences, and events, both onsite and offsite, ensuring smooth execution and providing necessary support.
• Organize and maintain confidential and sensitive information, documents, and files, ensuring easy accessibility and efficient retrieval.
• Display discretion in handling highly confidential information on behalf of the leaders.
• Conduct research, gather data, and prepare reports and presentations to support the leader's decision-making process.
• Manage weekly expense reporting and reimbursement for your leader(s).
• Perform delegated tasks for your leaders, such as maintaining their appointment calendar and handling day-to-day errands.
• Anticipate your leader’s personal needs while adeptly addressing unexpected situations.

What Success Looks Like In This Role

• The executive(s) you support consistently feel prepared, informed, and one step ahead with meetings, materials, and priorities proactively organized.
• Calendar, travel, and logistics run seamlessly, freeing leadership time for strategic work while minimizing conflicts and inefficiencies.
• Stakeholders, both internal and external, experience professional, timely, and effective communication through you, building trust and credibility.
• Department All Hands and other leadership forums are executed flawlessly, with thoughtful planning, strong follow-through, and a polished experience for attendees.
• Confidential and sensitive information is handled with discretion and integrity, strengthening confidence in your judgment and professionalism.
• Action items and deadlines are tracked rigorously, with follow-up ensuring that nothing falls through the cracks.
• Unexpected challenges, whether schedule changes, urgent requests, or personal support needs, are handled with composure, discretion, and resourcefulness.
• You demonstrate adaptability, thriving in a fast-paced environment, and continuously finding ways to optimize processes and improve efficiency.

What You’ll Bring

• 5+ years of previous experience as an Executive Assistant supporting C-level executives or senior management.
• Required to work from the NYC office 3 days a week and be able to