Strategic Executive Assistant to the COO

Hedrick Brothers Construction; Winter Park (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Profit sharing

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Parental leave

Wellness reimbursement

Professional development

GRIT culture

Job summary

Hedrick Brothers Construction is seeking an experienced Executive Assistant to support the COO in West Palm Beach, FL, with office presence in Winter Park and other Florida offices. The role covers executive support, calendar management, and organizational duties across multiple teams in a fast-paced environment.

The ideal candidate will have 5+ years of executive support experience, strong communication, and impeccable discretion.

Qualifications

• Bachelor's degree preferred.
• 5+ years executive administrative support experience preferred.
• Demonstrated discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage the COO's calendar across multiple entities and personal commitments.
• Prepare, draft, and proofread correspondence and reports; summarize meetings and action items.
• Coordinate travel, events, and meeting logistics for leadership team.
• Handle personal and property logistics for the COO and related holdings.
• Support payroll, invoicing follow-up, and other executive administrative tasks.
• Collaborate with HR, Marketing, Operations, Finance and Leadership on cross-functional initiatives.

Skills

Calendar management

Communication skills

Organization

Discretion

Multitasking

Team collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Hedrick Brothers Construction is seeking an experienced Executive Assistant to support the COO in West Palm Beach, FL, with office presence in Winter Park and other Florida offices. The role covers executive support, calendar management, and organizational duties across multiple teams in a fast-paced environment.

The ideal candidate will have 5+ years of executive support experience, strong communication, and impeccable discretion.