Strategic Executive Assistant to the Chief

WVU Medicine; Morgantown (AZ); On-site; USD 48,000 - 60,000; Full time

Job summary

WVUH West Virginia University Hospitals in Morgantown, WV, seeks an experienced executive assistant to provide comprehensive support to the Chief Executive and Department Chairman. You will screen requests, manage calendars, coordinate travel, prepare reports, and handle confidential communications with high discretion.

Responsibilities include scheduling, meeting preparation, drafting correspondence, and coordinating special projects across the executive office.

Qualifications

• High School Diploma with 4 years of executive admin experience or equivalent.
• Associate’s Degree with 2 years of high-level executive office experience.
• Bachelor’s Degree required or preferred.

Responsibilities

• Provide executive support and screen requests for the Executive.
• Maintain tracking on matters and monitor status.
• Coordinate scheduling for the Executive, including standing meetings.
• Prioritize deadlines and manage meeting agendas and minutes.
• Create reports from established data and organize files/records.
• Assist with special projects and coordinate progress.
• Manage calendar, travel, and lodging arrangements; track expenses.
• Prepare and dispatch correspondence for the Executive.
• Draft memos and letters; proofread materials before submission.
• Print materials and prepare meeting folders for internal/external meetings.
• Research and compile information for Executive review.
• Compile statistical/financial data for the department.
• Route mail, handle confidential materials appropriately.
• Participate in cross-training with other executive staff.
• Coordinate educational/training opportunities with management.

Skills

Confidentiality

Communication skills

Organizational skills

Transcription

Education

High School Diploma or Equivalent

Associate’s Degree + Executive Office Experience

Bachelor’s Degree

Bachelor’s Degree in Business Administration or Health Administration

Tools

Microsoft Office

Database applications

Job description

WVUH West Virginia University Hospitals in Morgantown, WV, seeks an experienced executive assistant to provide comprehensive support to the Chief Executive and Department Chairman. You will screen requests, manage calendars, coordinate travel, prepare reports, and handle confidential communications with high discretion.

Responsibilities include scheduling, meeting preparation, drafting correspondence, and coordinating special projects across the executive office.