Strategic Executive Assistant to the CEO | Calendar Maestro

Catalyst Career Group; Milwaukee (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental & vision insurance

HSA & FSA

401(k) with match

Paid vacation

Profit sharing

Life & disability insurance

Tuition reimbursement

Employee Assistance Program (EAP)

Job summary

MetalTek, a leader in high-precision metal components for aerospace, defense and energy, seeks an Executive Assistant to support the CEO and executive team. This role protects executive time, coordinates complex priorities, and ensures commitments are tracked through completion.

The position requires 5+ years of senior admin experience, exceptional communication, discretion, and proficiency with Microsoft 365. Occasional after-hours or travel may be required.

Qualifications

• 5+ years of executive-level admin support experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with discretion.
• Advanced proficiency with Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organization, attention to detail and problem-solving.

Responsibilities

• Own and manage complex calendars for the CEO and executives, prioritizing high-value activities.
• Anticipate scheduling conflicts, travel needs and logistics, resolving issues before they arise.
• Coordinate internal and external meetings including board, strategy sessions and high-priority events.
• Prepare agendas, materials, rooms, virtual tech, meals and invites; ensure clear instructions.
• Arrange travel and itineraries for executives and guests; manage related logistics.
• Draft and coordinate executive communications with appropriate tone and confidentiality.
• Manage vendor relationships and office operations supporting the executive team.
• Support recruiting coordination and candidate communications as needed.

Job description

MetalTek, a leader in high-precision metal components for aerospace, defense and energy, seeks an Executive Assistant to support the CEO and executive team. This role protects executive time, coordinates complex priorities, and ensures commitments are tracked through completion.

The position requires 5+ years of senior admin experience, exceptional communication, discretion, and proficiency with Microsoft 365. Occasional after-hours or travel may be required.