Strategic Executive Assistant to CEO - FinTech

Flex; Miami (FL); On-site; USD 100,000 - 140,000; Full time

Job summary

Flex is seeking an Executive Assistant to support the CEO, owning calendar and travel, and ensuring priorities are executed in a fast-moving startup environment.

You will act as the CEO's right hand, manage meetings, screen inquiries, and coordinate complex travel while handling confidential information with discretion. This role is based in Miami, with the flexibility to travel as needed.

Qualifications

• 5+ years as an Executive Assistant supporting a CEO or Founder in a high-growth startup or fast-paced environment.
• Extreme attention to detail and the ability to priorities competing demands in real time.
• Sound judgment and discretion handling confidential and sensitive information.
• Excellent written and verbal communication.
• Comfortable with a high-intensity pace and last-minute changes.
• Availability that tracks the CEO’s schedule; not a fixed 9-to-5, with after-hours reachability.
• Willing to travel as needed and relocate to Miami if required.

Responsibilities

• Own and proactively manage the CEO’s calendar, sequencing meetings to keep context together and minimize context switching.
• Act as first point of contact, discerning priorities for delegation, deferral, or decline.
• Coordinate domestic and international travel, often on short notice.
• Prepare briefing materials, agendas, and follow-ups for board, investor, and leadership meetings.
• Handle confidential information with discretion and anticipate needs for proactive problem solving.
• Coordinate with leadership to align on priorities and keep the CEO's day moving smoothly.

Skills

Executive Support

Calendar Management

Travel Coordination

Communication

Discretion

Relationship Management

Job description

Flex is seeking an Executive Assistant to support the CEO, owning calendar and travel, and ensuring priorities are executed in a fast-moving startup environment.

You will act as the CEO's right hand, manage meetings, screen inquiries, and coordinate complex travel while handling confidential information with discretion. This role is based in Miami, with the flexibility to travel as needed.