Strategic Executive Assistant to the CEO

AccountStaff, Inc.; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Job summary

AccountStaff, Inc. is seeking an experienced Executive Administrative Assistant to support the CEO and senior leadership.

You will coordinate calendars, manage meetings, arrange travel, and prepare confidential summaries to power strategic initiatives. In a fast-paced environment, you will create polished PowerPoint presentations, reports, and correspondence for executive audiences, while maintaining discretion and high organizational standards.

Qualifications

• Proven experience supporting senior executives in fast-paced environments.
• Strong organizational skills for handling changing priorities and complex schedules.
• Excellent written, verbal, and interpersonal communication skills.
• Proficient in PowerPoint, Excel, Word, Outlook and Teams.
• Ability to handle confidential information with discretion.
• Bachelor’s degree or equivalent experience.

Responsibilities

• Manage complex calendars, coordinate meetings, prioritize tasks, and arrange travel.
• Prepare concise summaries of discussions, decisions, and action items for leadership.
• Track leadership commitments and deadlines to keep initiatives on schedule.
• Create polished PowerPoint presentations, reports, and executive correspondence.
• Coordinate with executives, clients, government officials, vendors, and external partners.
• Organize multiple projects and strategic initiatives with aligned priorities and deliverables.
• Anticipate needs and handle sensitive information with judgment and discretion.
• Support special projects as required.

Skills

Calendar management

Meeting coordination

Travel planning

Executive support

Discretion

PowerPoint

Excel

Word

Outlook

Teams

Communication

Organization

Education

Bachelor’s degree (or equivalent experience)

Tools

Microsoft Office Suite

Job description

AccountStaff, Inc. is seeking an experienced Executive Administrative Assistant to support the CEO and senior leadership.

You will coordinate calendars, manage meetings, arrange travel, and prepare confidential summaries to power strategic initiatives. In a fast-paced environment, you will create polished PowerPoint presentations, reports, and correspondence for executive audiences, while maintaining discretion and high organizational standards.