Strategic Executive Assistant to the CEO

Covenant House International; Philadelphia (Philadelphia County); On-site; USD 65,000 - 95,000; Full time

Job summary

Covenant House International is seeking an Executive Assistant to the CEO to provide high-level administrative support and project coordination. You will manage the CEO’s calendar, prep meeting materials, and coordinate with the Board of Directors, funders, auditors, and external partners.

The role emphasizes confidentiality, sound judgment, and the ability to adapt to changing priorities while supporting senior leadership in driving commitments and strategic initiatives.

Qualifications

• At least four years of experience as an executive assistant, chief of staff, or similar role supporting senior leaders.
• Experience developing systems to manage commitments, deadlines, and priorities.
• Experience preparing professional correspondence, reports, presentations, or executive summaries.
• Experience preparing or submitting reports, filings, renewals, or other compliance documentation.

Responsibilities

• Manage the CEO’s calendar and protect time for strategic priorities.
• Prepare meetings with agendas, background materials, and talking points.
• Coordinate travel, events, and site visits for the CEO.
• Attend leadership meetings, document decisions, and distribute recaps within one business day.
• Maintain compliant, audit-ready records and coordinate with Board and external stakeholders.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Professional correspondence

Attention to detail

Multitasking

Meeting management

Note-taking

Relationship building

Education

Bachelor’s degree (preferred)

Tools

Microsoft 365

Google Workspace

Project-management platform

Job description

Covenant House International is seeking an Executive Assistant to the CEO to provide high-level administrative support and project coordination. You will manage the CEO’s calendar, prep meeting materials, and coordinate with the Board of Directors, funders, auditors, and external partners.

The role emphasizes confidentiality, sound judgment, and the ability to adapt to changing priorities while supporting senior leadership in driving commitments and strategic initiatives.