Strategic Executive Assistant to the CEO

PragerU; Los Angeles (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

PragerU in Los Angeles, on-site, is seeking an exceptionally sharp Executive Assistant to the CEO to support the Office of the CEO and collaborate with the Sr. Executive Assistant.

The role requires meticulous organization, proactive problem-solving, and discretion to handle confidential matters, with duties spanning calendar management, travel logistics, meeting prep, and coordination of events.

Qualifications

• 5+ years of experience providing executive-level administrative support, preferably to C-suite executives in fast-paced environments.
• Exceptional written and verbal communication skills with meticulous attention to detail.
• Highly organized with the ability to manage multiple competing priorities, meet deadlines, and consistently follow through.
• Proactive self-starter who anticipates needs, takes initiative, and works independently with minimal supervision.
• Strong discretion, judgment and confidentiality when handling sensitive information.
• Adaptable, resourceful and resilient, with the ability to remain composed under pressure.
• Experience collaborating with senior leadership and supporting an executive office.
• Willingness to work occasional evenings and weekends; travel 4-6 times per year.

Responsibilities

• Work closely with the Sr. Executive Assistant and the CEO’s support team to ensure the Office of the CEO operates smoothly and efficiently.
• Provide day-to-day administrative support, including calendar management, scheduling meetings, coordinating requests, and managing competing priorities.
• Prepare daily agendas, meeting materials, presentations, and other documents to support the CEO and executive team.
• Coordinate meetings, events, business meals, and reservations, ensuring all logistics are handled accurately and efficiently.
• Communicate professionally with internal and external stakeholders, including senior executives, high-net-worth individuals, and donors, while maintaining strict confidentiality and discretion.
• Coordinate business travel arrangements, including transportation, accommodations, and detailed itineraries.
• Assist with special projects and company events, providing administrative and logistical support as needed.
• Track outstanding requests, follow up on action items, and ensure deadlines and commitments are met.
• Anticipate needs, proactively identify potential challenges, and resolve administrative or scheduling issues efficiently.

Skills

Executive support

Calendar management

Communication

Discretion

Meeting coordination

Proactive

Tools

Google Workspace

Job description

PragerU in Los Angeles, on-site, is seeking an exceptionally sharp Executive Assistant to the CEO to support the Office of the CEO and collaborate with the Sr. Executive Assistant.

The role requires meticulous organization, proactive problem-solving, and discretion to handle confidential matters, with duties spanning calendar management, travel logistics, meeting prep, and coordination of events.