Executive Office Assistant to CEO – On-Site LA

PragerU; Los Angeles (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

PragerU in Los Angeles, CA seeks a dependable Administrative Assistant to support the Office of the CEO. This on-site role ensures smooth day-to-day operations, coordinating calendars, travel, events, and materials while collaborating closely with the CEO and Sr.

Executive Assistant. The ideal candidate is highly organized, reliable, discreet, and able to manage multiple priorities with a calm, professional demeanor.

Qualifications

• Experience in administrative, support, customer service, or hospitality roles is helpful but not required.
• Impeccable reliability, discretion, and attention to detail.
• Calm under pressure and adaptable to changing schedules.

Responsibilities

• Provide day-to-day administrative and logistical support to the CEO and Sr. Executive Assistant.
• Assist with scheduling, calendars, meetings, reports, presentations, and daily materials.
• Monitor email and other communication channels, flag important updates, and follow up on outstanding items.
• Coordinate travel, appointments, transportation, errands, deliveries, returns, and other logistics.
• Manage school, camp, extracurricular activity, and program registrations, including forms, deadlines, and payments.
• Monitor relevant group communications to ensure important schedule changes, events, and action items are not missed.
• Coordinate medical, dental, orthodontic, and other appointments.
• Assist with local pickup/drop-off needs as required.
• Coordinate coffee, meals, snacks, catering, and daily office needs.
• Keep the CEO's office organized, stocked, and prepared for the day.
• Support early-morning appointments, special events, filming, and other schedule needs.
• Communicate with vendors, drivers, service providers, and other contacts.
• Handle sensitive and confidential information with discretion.
• Assist with special projects and other duties as assigned.

Skills

Reliability

Discretion

Calm under pressure

Problem-solving

Professional demeanor

Team coordination

Driver's license

Job description

PragerU in Los Angeles, CA seeks a dependable Administrative Assistant to support the Office of the CEO. This on-site role ensures smooth day-to-day operations, coordinating calendars, travel, events, and materials while collaborating closely with the CEO and Sr.

Executive Assistant. The ideal candidate is highly organized, reliable, discreet, and able to manage multiple priorities with a calm, professional demeanor.