Strategic Executive Assistant to the CEO

CubX; Lakewood Township (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

On-site gym

Team events

Professional development

Employee appreciation initiatives

Job summary

CubX Inc. is seeking an Executive Assistant to the CEO to serve as a strategic partner, ensuring priorities stay aligned and execution remains on track in a fast-moving, entrepreneurial environment.

The role supports the CEO across business and personal matters, acting as a bridge among leadership, staff, clients, and partners. The ideal candidate is proactive, highly organized, discreet, and thrives under pressure with a strong sense of ownership and exceptional communication skills.

Qualifications

• 4+ years of Executive Assistant experience supporting senior leadership, including 2+ years directly supporting a CEO, founder, or C-suite executive.
• Proficiency with Microsoft 365 (Outlook/Calendar, Word, Excel, PowerPoint, Teams) and experience using AI tools to enhance administrative productivity.
• Experience managing complex executive calendars across multiple priorities.
• Experience working in fast-paced, high-growth, or entrepreneurial environments.
• Ability to anticipate needs and proactively solve problems with minimal direction.
• Strong written and verbal communication skills and ability to interact with executives, clients, vendors and staff.

Responsibilities

• Act as the CEO's right hand to align priorities and drive execution across all business and personal matters.
• Protect and manage the CEO's calendar, triage issues, and filter distractions.
• Coordinate domestic and international travel, itineraries, and logistics for meetings and VIP experiences.
• Prepare briefing packets, agendas, talking points, and background research for executive meetings.
• Attend meetings, take notes, capture action items, and ensure follow-through and accountability.
• Draft responses and internal communications on behalf of the CEO.
• Serve as liaison between the CEO, staff, clients, vendors, and partners.
• Assist with onboarding logistics in collaboration with HR and IT.
• Create systems to improve executive efficiency and track priorities across departments.
• Step into ambiguous situations, own tasks, and take initiative.

Skills

Executive support

Calendar management

Communication skills

Emotional intelligence

Discretion

Problem solving

Coordination

Stakeholder liaison

Proactivity

Reading situations

Tools

Microsoft 365

AI tools

Job description

CubX Inc. is seeking an Executive Assistant to the CEO to serve as a strategic partner, ensuring priorities stay aligned and execution remains on track in a fast-moving, entrepreneurial environment.

The role supports the CEO across business and personal matters, acting as a bridge among leadership, staff, clients, and partners. The ideal candidate is proactive, highly organized, discreet, and thrives under pressure with a strong sense of ownership and exceptional communication skills.