Strategic Executive Assistant to the CEO

firstchoicechc; Lillington (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

firstchoicechc seeks an Executive Assistant to the Chief Executive Officer to provide comprehensive administrative support and maintain professional interactions with visitors and staff. This role prioritizes tasks for the CEO, manages communications, and coordinates schedules with meticulous attention to detail.

The position requires a strong command of MS Office, excellent typing speed, and polished verbal and written communication.

Qualifications

• Bachelor's degree and five years admin/secretarial experience
• Typing speed of 60+ WPM
• Proficient in Microsoft Office Suite
• Strong verbal and written communication with professional phone etiquette

Responsibilities

• Provide a warm and professional greeting to visitors and staff entering office.
• Composes and types correspondence; supports CEO with distribution of communications to staff; routes and helps prioritize incoming mail and email to CEO.
• Organizes and maintains electronic and manual file systems; correctly files correspondence and other records.
• Answers and screens CEO telephone calls, and arranges conference calls.
• Coordinates manager's schedule and makes appointments; greets scheduled visitors and conducts them to appropriate area or person.
• Arranges and coordinates travel schedules and reservations; coordinates and arranges meetings, prepares agendas, reserves facilities.
• Records and transcribes minutes of meetings; prepares outgoing mail and correspondence; orders and maintains supplies.
• Provides support for general administrative and human resources processes; assist HR Manager with credentialing; works with department heads to attain goals.

Skills

Typing 60+ wpm

Verbal communication

Written communication

Phone etiquette

Professionalism

MS Office proficiency

Education

Bachelor's degree

Secretarial training program

Tools

Microsoft Office

Job description

firstchoicechc seeks an Executive Assistant to the Chief Executive Officer to provide comprehensive administrative support and maintain professional interactions with visitors and staff. This role prioritizes tasks for the CEO, manages communications, and coordinates schedules with meticulous attention to detail.

The position requires a strong command of MS Office, excellent typing speed, and polished verbal and written communication.