Strategic Executive Assistant to the CEO

Greater Baden Medical Services, Inc.; Brandywine (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

Greater Baden Medical Services, Inc. seeks an Executive Assistant to the CEO to provide high-level administrative support, manage complex schedules, and coordinate Board activities with precision.

The role acts as the primary contact for the Executive Office, ensuring confidential handling of information. The ideal candidate has 5+ years supporting C-suite executives in fast-paced environments, strong communication skills, and proficiency with MS Office and virtual meeting tools.

Qualifications

• Minimum of 5 years of progressively responsible administrative experience supporting C-suite or senior-level executives in a fast-paced setting.
• Demonstrated ability to establish efficient office processes, manage complex data/filing systems, and execute work with accuracy and follow-through.
• Highly personable and articulate written and verbal communication skills.
• Proven discretion handling sensitive health center and executive information.
• Advanced skills in Microsoft Office Suite and virtual meeting platforms (Teams, Zoom).

Responsibilities

• Manage demanding, shifting calendars for the CEO and Board of Directors, ensuring scheduling accuracy and travel logistics.
• Develop and maintain efficient administrative systems and digital filing structures.
• Screen and route incoming calls, emails, and visitors with professionalism.
• Draft, proofread, and format executive correspondence and meeting materials.
• Reconcile executive expenses and maintain confidentiality of records.
• Coordinate board meetings, packets, governance materials, and event logistics.

Skills

Scheduling

Executive support

Communication

Discretion

Data management

Education

Associate degree

Bachelor’s degree preferred

Tools

MS Office

Teams

Zoom

Job description

Greater Baden Medical Services, Inc. seeks an Executive Assistant to the CEO to provide high-level administrative support, manage complex schedules, and coordinate Board activities with precision.

The role acts as the primary contact for the Executive Office, ensuring confidential handling of information. The ideal candidate has 5+ years supporting C-suite executives in fast-paced environments, strong communication skills, and proficiency with MS Office and virtual meeting tools.