Strategic Executive Assistant to the CEO

23andMe, Inc.; Iowa; On-site; USD 80,000 - 110,000; Full time

Job summary

23andMe Research Institute is seeking an Executive Assistant to provide comprehensive support for the Office of the CEO. This critical role reports to the Chief of Staff and manages calendar, emails, meetings, and travel while maintaining confidentiality and a proactive, solution-oriented approach.

Ideal candidates bring 10–15 years of C-level support, exceptional organizational skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum 10-15 years of relevant work experience supporting a C-level executive.
• Strong attention to detail and organizational skills, while maintaining a sense of urgency.
• Ability to problem solve, including to analyze and identify key issues and information.
• Strong follow-up skills, including perseverance and creativity to work within an unconventional environment.
• Excellent verbal and written communication skills.
• Be able to work independently with little direction and possess a strong sense of ownership of role and responsibilities.
• Willingness to participate in all levels of administrative support duties; whatever it takes to get the job done with a positive attitude.
• Demonstrated dependability; ability and willingness to continuously acquire new competencies and accept new challenges.
• Knowledge of health industry strongly preferred.
• Full time, with flexibility to work after hours and on weekends as necessary.
• Some travel may be required over time

Responsibilities

• Manage the CEO’s calendar and email as the primary functions of the role.
• Own all scheduling, details and logistics that flow from the CEO’s calendar.
• Obtain all related materials for meetings (agendas, backgrounders, etc.).
• Own daily management and prioritization of CEO’s email.
• Support travel for the CEO and Office of the CEO team.
• Organize quarterly strategic calendar check-ins with the CEO and Office of the CEO team.
• Prepare daily updates to the CEO with reminders and questions.
• Maintain high level of communication with family office for timely updates.
• Provide administrative support for executive team meetings and offsites.
• Create and submit expense reports for the CEO and team.
• Maintain the Office of the CEO administrative manual.
• Act as back-up to other assistants and take notes as needed.
• Assist with special projects (annual performance reviews, holiday mailing, archive maintenance).
• Handle highly confidential and sensitive information.
• Strive to deliver excellence and improve processes and systems.
• Maintain compliance with company policies and procedures.
• Perform other administrative duties as assigned.
• Work as part of a team to enable the CEO to operate with excellence.

Skills

Executive support

Calendar management

Email management

Organizational skills

Communication skills

Problem solving

Independent work

Travel coordination

Confidentiality

Health industry knowledge

Job description

23andMe Research Institute is seeking an Executive Assistant to provide comprehensive support for the Office of the CEO. This critical role reports to the Chief of Staff and manages calendar, emails, meetings, and travel while maintaining confidentiality and a proactive, solution-oriented approach.

Ideal candidates bring 10–15 years of C-level support, exceptional organizational skills, and the ability to work independently in a fast-paced environment.